Administrator

VWA Ltd; Greater London; On-site; GBP 19,000 - 22,000; Full time

Job summary

VWA Ltd is seeking a Music Administrator to join the Music Department in central London on a temporary leave-cover basis. The role is office-based with an ASAP start, covering a busy, varied music programme and supporting the Department Manager.

The successful candidate will be organised, detail-oriented and a confident communicator, able to manage a varied workload and liaise with staff, pupils, parents and external suppliers.

Qualifications

• Strong organisational skills and excellent attention to detail.
• Confident communicator, comfortable liaising with staff, pupils and external suppliers.
• Ability to manage a varied workload and juggle multiple priorities.
• Positive, proactive attitude and happy to get stuck in.

Responsibilities

• Providing general administrative support to the Music Department Manager
• Taking and publishing minutes from the weekly departmental meeting, and managing the Music Library
• Responding to departmental enquiries, including phone calls and a shared inbox
• Supporting the events diary and liaising with other departments on event planning and logistics
• Creating publications, such as handbooks, timetables, rehearsal schedules and concert programmes
• Coordinating instrumental ensembles, including maintaining the music database and attendance records
• Supporting the organisation of concerts and events, both in-house and at external venues
• Coordinating music exams
• Acting as first point of contact for the Choral Society

Skills

Organisational skills

Attention to detail

Communication

Multi-tasking

Proactive attitude

Job description

ASAP start until 15th Nov. (potential extension to 9th Dec.)

Office based - central London

7-MAW/LW

About the Client:

One of VWA's clients, a leading school in central London, is looking for a Music Administrator to join their Music Department on a temporary basis, covering a leave of absence. This is a great opportunity for someone with some basic admin experience to get stuck into a busy, varied role.

About the Role:

This is a hands‑on administrative role supporting the Music Department Manager and the wider department with the day‑to‑day running of a busy and varied music programme. Previous experience in a music setting is not essential - the client is simply looking for someone switched on, organised and happy to get stuck in.

The responsibilities will include (but are not limited to):

• Providing general administrative support to the Music Department Manager
• Taking and publishing minutes from the weekly departmental meeting, and managing the Music Library
• Responding to departmental enquiries, including phone calls and a shared inbox
• Supporting the events diary and liaising with other departments on event planning and logistics
• Creating publications, such as handbooks, timetables, rehearsal schedules and concert programmes
• Coordinating instrumental ensembles, including maintaining the music database and attendance records
• Supporting the organisation of concerts and events, both in‑house and at external venues
• Coordinating music exams
• Acting as first point of contact for the Choral Society

Candidate Specification:

• Music experience is not essential, but candidates should be switched on and keen to learn
• Strong organisational skills and excellent attention to detail
• Confident communicator, comfortable liaising with staff, pupils, parents and external suppliers
• Ability to manage a varied workload and juggle multiple priorities
• Positive, proactive attitude and happy to get stuck in

Additional Information:

• This is a temporary role with an ASAP start, running until 15th November 2026, with the possibility of extension to the end of term (9th December 2026)
• This is a term-time only role - the successful candidate will not be required during the October half-term (19th - 30th October inclusive)
• Hourly rate of c.£15 + holiday pay
• Fully on-site, based in central London