Administrator

NHS Professionals; Bracknell; On-site; GBP 19,000 - 23,000; Full time

Benefits offered by this job

Competitive pay rates

Multi-locational across neighbouring 0

Shift and timesheet management via My

Job summary

The NHS Professionals administrator role at Berkshire Healthcare NHS Foundation Trust in Bracknell supports the Berkshire Talking Therapies service with organisational and data management tasks using IAPTus. You'll maintain office procedures, handle confidential documents and coordinate meetings.

You'll join a dedicated team, develop systems to improve efficiency, and contribute to data quality checks and reporting.

Qualifications

• Role requires effective planning and organisational skills to meet deadlines.
• Strong computer skills for data entry and management.
• Experience with minute taking and accurate transcription.

Responsibilities

• Serve as central point of contact across the service and support office procedures.
• Perform data quality checks to ensure accurate information across the service.
• Attend meetings, transcribe minutes and distribute information promptly.
• Maintain high-standard electronic and hard copy office systems and processes.
• Record data on electronic systems accurately and promptly.
• Type confidential correspondence and reports to a high standard.
• Provide planning, coordination and administrative support as required.
• Collate, analyse and present data for management and service information.

Skills

Planning & organisation

Computer skills

Minute transcription

Typing skills

Education

Vocational Level 3

Job description

Job Title: Administrator

Location: London House, London Road, Bracknell, RG12 2UT - Candidates will need to travel across multiple sites so car required

Hours: 37.5 hours per week - Monday - Friday 8am - 4pm / 9am - 5pm

Trust: Berkshire Healthcare NHS Foundation Trust

Role type: Temporary for 6 months with possibility of becoming permanent

Role Details

The postholder will support the effective operation of Berkshire Talking Therapies service by providing organisational and administrative support, as well as data management support for our electronic patient record system (IAPTus) reporting requirements.

Duties required

• To be the central point of contact and maintain relationships across the service, assisting the team in the development and maintenance of efficient and effective office procedures.
• Perform data quality checks to ensure accurate recording of information across the service.
• Attend designated meetings where the information may be complex and sensitive, taking and transcribing minutes. Distribute information prior to and after meetings in a timely way.
• Ensure all office systems are maintained to a high standard, both electronic and hard copy,across the service, developing systems to ensure that services run smoothly through having well planned and organised administrative systems and processes in place.
• Ensure the efficient and accurate recording of data on all electronic systems.
• Type confidential correspondence, reports and other documentation to a high standard within agreed timescales.
• Provide dedicated planning, coordination and administrative support as required
• Collate, analyse and present data received for management and service information.
• Ensure data analysis and activity reporting is completed within the given timescales, planning and prioritising workload accordingly.
• To support projects and ad-hoc work requirements by undertaking a variety of administration and clerical tasks

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

You will learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You will have the following skills/experience:

• Ability to plan and organise work to meet deadlines.
• Strong Computer Skills
• Organised and have the ability to coordinate and prioritise own workload
• Transcribing minutes
• Strong typing skills

As a member of NHS Professionals, you have fantastic benefits:

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your "My Bank" shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Disclaimer

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