Administrator

Peoplebank; Aberdeen City; On-site; GBP 27,000 - 31,000; Full time

Benefits offered by this job

PVG paid

Pension

Uniform provided

Annual leave 5.6 weeks

Job summary

Deeside Care Home in Scotland is seeking an Administrator to support daily operation and reporting. You will work with the Home Manager, manage core administrative systems including payroll input, contracts, and compliance records, and ensure information is accurate and confidential.

You will oversee front-of-house, coordinate visits, and supervise Reception staff, contributing to a well-organised and welcoming environment for residents and visitors.

Qualifications

• Strong administrative experience in a busy office environment.
• Excellent organisational and multitasking skills.
• Confident IT skills including Microsoft Office and database systems.

Responsibilities

• Manage payroll input, contracts, and compliance records.
• Coordinate enquiries, visits, and ensure a professional front-of-house experience for residents, relatives and visitors.
• Support the coordination of staffing processes and supervise Reception staff.
• Contribute to a structured, efficient administrative function.

Skills

Administrative experience

Organisational skills

Multitasking

MS Office

Interpersonal skills

Team supervision

Tools

MS Office Suite

Job description

Administration and Business Support - Deeside Care Home

Contract: Full Time

Shift Type: Days

Contracted hours: 37.5 hours

Our impressive 68-bedded care facility provides residents with exceptional standards of Nursing, Residential, Dementia and Respite care, in a luxury setting.

Administrator Contract

• £14.00 per hour
• Contracted to 37.5 hours per week - Mon - Fri - although some weekend receptionist cover may be required
• Paid PVG, pension, uniform provided
• 5.6 weeks annual leave (based on a full time contract)

Role Overview

As Administrator, you will play a central role in supporting the overall performance and day to day running of the home, working closely with the Home Manager as part of the internal management structure. This is a key position where your organisation, attention to detail and ability to manage multiple priorities will directly support operational efficiency and service delivery.

You will take ownership of core administrative systems including payroll input, contracts, compliance records and internal processes, ensuring all information is accurate, up to date and handled with confidentiality. Acting as a first point of contact, you will manage enquiries, coordinate visits and ensure a professional and welcoming experience for residents, relatives and visitors.

You will also support the coordination of staffing processes and line manage Reception staff, helping to maintain a well organised, responsive and professional front of house and administrative function. Your role will contribute to a structured, efficient and well run environment where both residents and staff are supported.

What We Are Looking For

• Strong administrative experience in a busy office environment
• Excellent organisational and multitasking skills
• Confident IT skills including Microsoft Office and database systems
• Professional communication and strong interpersonal skills
• Experience supporting or supervising staff is beneficial
• A reliable, proactive and detail focused approach

About us

Deeside Care Home is part of Care Concern Group, a family owned, market leading care provider with a strong and growing presence across the United Kingdom. We are committed to delivering high quality care and developing supportive, rewarding workplaces where our teams can thrive.

Our five core values Trust|Respect|Passion|Kindness|Inclusivity are at the heart of everything we do, shaping the care we deliver and the environments we create. If you share these values and want to build or develop your career in care, we would love to hear from you.