Administrative Specialist - Hybrid Work

Placements24; Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid work schedule

Career development opportunities

Supportive team environment

Flexible working hours

Professional training

Job summary

Placements24 in East London is seeking an experienced Administrative Specialist to join a hybrid team, blending in-office days with remote work. You will provide essential administrative support, maintain filing systems, coordinate meetings, and prepare reports while handling communications with staff and external partners.

The role demands strong organization, attention to detail, and proactive collaboration within a dynamic, supportive team environment in East London.

Qualifications

• Proven experience in an administrative or specialist role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and excellent attention to detail.
• Effective written and verbal communication abilities.
• Ability to multitask, prioritize, and manage time efficiently.
• Must be comfortable with a hybrid work arrangement, including in-office days in East London.
• High school diploma or equivalent; further education is a plus.
• A proactive and adaptable approach to tasks.
• Ability to work independently and collaboratively within a team.
• Discretion in handling confidential information is essential.

Responsibilities

• Provide comprehensive administrative support to departments and staff.
• Manage and maintain electronic and physical filing systems.
• Schedule meetings, manage calendars, and coordinate logistics.
• Prepare correspondence, reports, and presentations as required.
• Handle incoming and outgoing communications, including phone calls and emails.
• Order and manage office supplies, ensuring adequate stock levels.
• Assist with data entry and update databases with accuracy.
• Support the onboarding and offboarding processes for employees.
• Coordinate travel arrangements for team members.
• Respond to general inquiries from internal and external stakeholders.

Skills

Administrative experience

Strong organizational skills

Attention to detail

Effective communication

Time management

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

About the Role

Our client in the coastal city of East London is seeking a skilled and proactive Administrative Specialist. This role operates on a hybrid model, allowing for a mix of remote work and in-office presence, offering excellent flexibility. The Administrative Specialist will be vital in supporting the daily administrative functions, ensuring operational efficiency and providing high-quality support to the team. You should be adept at managing diverse tasks, possess strong organizational skills, and excel in communication. This is an opportunity to join a reputable organization and contribute to its smooth functioning while developing your professional skills. We are looking for an individual who is detail-oriented and committed to excellence in their work. Become a key player in our client's administrative framework in East London .

Key Responsibilities

• Provide comprehensive administrative support to departments and staff.
• Manage and maintain electronic and physical filing systems.
• Schedule meetings, manage calendars, and coordinate logistics.
• Prepare correspondence, reports, and presentations as required.
• Handle incoming and outgoing communications, including phone calls and emails.
• Order and manage office supplies, ensuring adequate stock levels.
• Assist with data entry and update databases with accuracy.
• Support the onboarding and offboarding processes for employees.
• Coordinate travel arrangements for team members.
• Respond to general inquiries from internal and external stakeholders.

Requirements

• Proven experience in an administrative or specialist role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and excellent attention to detail.
• Effective written and verbal communication abilities.
• Ability to multitask, prioritize, and manage time efficiently.
• Must be comfortable with a hybrid work arrangement, including in-office days in East London.
• High school diploma or equivalent; further education is a plus.
• A proactive and adaptable approach to tasks.
• Ability to work independently and collaboratively within a team.
• Discretion in handling confidential information is essential.

Benefits

• Our client offers a competitive salary tailored to your experience and qualifications.
• Benefit from a hybrid work schedule that promotes flexibility and work-life balance.
• Opportunities for professional development and training will be provided.
• Join a supportive and dynamic team environment in East London.
• This role offers a great platform for career advancement in the administrative field.
• Be part of a company that values employee growth and well-being.
• We provide a stimulating work setting and the chance to make a significant contribution.
• This is an excellent opportunity for an organized and motivated individual.