Administrative Specialist — Docs & Data, Hybrid Role

ICON; Reading; Hybrid; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement planning

Employee assistance program

Job summary

ICON plc is seeking an Administrative Assistant for a hybrid role based in Reading, UK and in Madrid/Barcelona, Spain with 3 days in the office. The role emphasises structured processes, accuracy and reliable administrative support to help the organisation run smoothly every day.

You will work in a professional environment where precision, consistency and attention to detail are valued. The position offers long-term stability and scope to develop expertise in administrative work across

Qualifications

• Experienced administrator with a track record of delivering high-quality support.
• Comfortable working with systems, databases and Excel (full training provided).
• Fluent in English with clear and professional communication skills.
• Reliable and accountable approach to responsibilities.
• Genuine interest in developing long-term administrative expertise.

Responsibilities

• Own and coordinate the flow of documentation across internal systems.
• Ensure records are accurate, structured, and always up to date.
• Deliver high-volume data entry with exceptional attention to detail.
• Prepare and submit reports aligned with internal standards.
• Work closely with teams to keep processes running smoothly and on time.
• Maintain audit-ready documentation and high-quality administrative standards.

Skills

Experienced administrator

Excel proficiency

English fluency

Attention to detail

Tools

Databases

Excel

Job description

ICON plc is seeking an Administrative Assistant for a hybrid role based in Reading, UK and in Madrid/Barcelona, Spain with 3 days in the office. The role emphasises structured processes, accuracy and reliable administrative support to help the organisation run smoothly every day.

You will work in a professional environment where precision, consistency and attention to detail are valued. The position offers long-term stability and scope to develop expertise in administrative work across