Strategic Executive Assistant to Global Leaders

3M HEALTHCARE; Reading; On-site; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Annual leave entitlements

Health insurance

Retirement planning

Employee assistance programme

Life assurance

Job summary

ICON plc is a global leader in healthcare intelligence and clinical research, seeking an Executive Management Assistant to support senior executives from Reading or Dublin. The role focuses on proactive, confidential administration, calendar management, and coordinated travel.

You will contribute to the efficiency of the executive team by preparing documents, managing communications, and driving ad hoc projects with discretion in a fast-paced, global environment.

Qualifications

• Bachelor's degree or equivalent work experience.
• Proven experience as executive assistant in a fast-paced, global environment.
• Strong organizational and time-management skills with ability to prioritise and meet deadlines.
• Excellent communication and interpersonal skills with internal and external stakeholders.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and AI-enabled tools.
• Ability to anticipate needs, exercise sound judgment and work independently with minimal supervision.

Responsibilities

• Manage complex calendars, scheduling appointments, and coordinating meetings.
• Handle correspondence, including emails, phone calls, and other communications.
• Prepare and edit documents, presentations, and reports for executive review.
• Make travel arrangements and accommodations for executives, including flights, hotels, and transportation.
• Assist with special projects and initiatives as assigned by executives.
• Maintain confidentiality and discretion in handling sensitive information and communications.

Skills

Executive support

Organizational skills

Communication skills

Independence

MS Office

AI tools

Education

Bachelor's degree

Tools

MS Office

AI-enabled tools

Job description

ICON plc is a global leader in healthcare intelligence and clinical research, seeking an Executive Management Assistant to support senior executives from Reading or Dublin. The role focuses on proactive, confidential administration, calendar management, and coordinated travel.

You will contribute to the efficiency of the executive team by preparing documents, managing communications, and driving ad hoc projects with discretion in a fast-paced, global environment.