Executive Management Assistant

3M HEALTHCARE; Reading; On-site; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Annual leave entitlements

Health insurance

Retirement planning

Employee assistance programme

Life assurance

Job summary

ICON plc is a global leader in healthcare intelligence and clinical research, seeking an Executive Management Assistant to support senior executives from Reading or Dublin. The role focuses on proactive, confidential administration, calendar management, and coordinated travel.

You will contribute to the efficiency of the executive team by preparing documents, managing communications, and driving ad hoc projects with discretion in a fast-paced, global environment.

Qualifications

• Bachelor's degree or equivalent work experience.
• Proven experience as executive assistant in a fast-paced, global environment.
• Strong organizational and time-management skills with ability to prioritise and meet deadlines.
• Excellent communication and interpersonal skills with internal and external stakeholders.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and AI-enabled tools.
• Ability to anticipate needs, exercise sound judgment and work independently with minimal supervision.

Responsibilities

• Manage complex calendars, scheduling appointments, and coordinating meetings.
• Handle correspondence, including emails, phone calls, and other communications.
• Prepare and edit documents, presentations, and reports for executive review.
• Make travel arrangements and accommodations for executives, including flights, hotels, and transportation.
• Assist with special projects and initiatives as assigned by executives.
• Maintain confidentiality and discretion in handling sensitive information and communications.

Skills

Executive support

Organizational skills

Communication skills

Independence

MS Office

AI tools

Education

Bachelor's degree

Tools

MS Office

AI-enabled tools

Job description

Executive Management Assistant – Reading or Dublin

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

What You Will Do:

You will contribute to executive support and administration activities, taking responsibility for your deliverables and working collaboratively.

Key responsibilities include:

• Managing complex calendars, scheduling appointments, and coordinating meetings


• Handling correspondence, including emails, phone calls, and other communications


• Preparing and editing documents, presentations, and reports for executive review


• Making travel arrangements and accommodations for executives, including booking flights, hotels, and transportation


• Assisting with special projects and initiatives as assigned by executives


• Maintaining confidentiality and discretion in handling sensitive information and communications

Your Profile:

You will bring relevant executive support and administration experience, along with the following qualifications and skills:

Required qualifications and experience:

• Bachelor's degree or equivalent work experience


• Proven experience as an executive assistant or similar role, supporting senior executives in a fast‑paced, global environment


• Strong organizational and time‑management skills, with the ability to prioritize tasks and meet deadlines


• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders


• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and AI‑enabled tools, leveraging technology effectively to support executive‑level priorities


• Ability to anticipate needs, exercise sound judgment, and work independently with minimal supervision

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well‑being and work‑life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements


• A range of health insurance offerings to suit you and your family’s needs


• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead


• Global Employee Assistance Programme, TELUS Health, offering 24‑hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well‑being


• Life assurance


• Flexible country‑specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here.

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.