Administrative Secretary – Duty Desk & Data Reporting (Remote)

Leeds and York Partnership NHS Foundation Trust; Leeds; Hybrid; GBP 23,000 - 26,000; Full time

Benefits offered by this job

NHS Pension Scheme

Employee wellbeing support

Flexible and remote working

Coaching, development and training

Discounts and NHS offers

Job summary

Leeds and York Partnership NHS Foundation Trust is seeking an administrative secretarial assistant to support clinical and support service teams in Leeds and York. The role focuses on running the Duty Desk, diary management, minute taking, and handling enquiries from staff, service users and carers.

The post includes audio typing and monthly Excel reporting on referrals, with flexible work base and hours. Advanced Microsoft Office skills are essential, and the role is on a 12-month fixed-term

Qualifications

• Word processing at RSA 3 standard or equivalent, tested
• Minute taking and diary management
• Communicating with service users, carers and families
• Advanced knowledge of Microsoft Office programmes
• Data analysis skills with Excel for statistics

Responsibilities

• Managing the team's Duty Desk
• Handling enquiries from staff, service users, carers and other professionals
• Audio typing and producing correspondence
• Arranging meetings and taking minutes
• Managing diaries and appointments
• Producing monthly statistical reports in Excel
• Maintaining records under confidentiality and governance standards
• Supporting patients, carers and staff with non-clinical information
• Prioritising workload and meeting deadlines
• Covering colleagues in different areas when required

Skills

Word processing (RSA 3)

Diary management

Minute taking

Written and verbal communication

Advanced Microsoft Office

Data analysis in Excel

Education

RSA 3 Word processing or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Leeds and York Partnership NHS Foundation Trust is seeking an administrative secretarial assistant to support clinical and support service teams in Leeds and York. The role focuses on running the Duty Desk, diary management, minute taking, and handling enquiries from staff, service users and carers.

The post includes audio typing and monthly Excel reporting on referrals, with flexible work base and hours. Advanced Microsoft Office skills are essential, and the role is on a 12-month fixed-term