Administrative & Procurement Coordinator

Ian Williams Ltd.; Maidstone; Hybrid; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Company profit share scheme

Enhanced pension or savings scheme

31 days annual leave (inc. Public HOL)

Annual pay reviews

Life Insurance

Training & development opportunities

Health and wellbeing support

Job summary

Ian Williams Ltd. is seeking a customer-focused Business Support Assistant (12-month FTC) to join our Maidstone team. You will provide full administrative support for Capital refurbishment and painting contracts, ensuring smooth delivery and strong internal/external relationships.

You’ll handle data input, payroll-prep tasks, invoicing, procurement support, and front-desk duties, contributing to efficient operations and excellent customer service across the business.

Qualifications

• GCSE level or equivalent required, incl. Maths and English.
• A proactive and adaptable approach; willingness to learn and contribute.
• Excellent IT skills including MS Office, Outlook and Excel.

Responsibilities

• Perform data input, timesheet and wages processing for payroll runs.
• Handle invoicing and liaise with customers by phone and email.
• Produce letters and manage multiple inboxes; support procurement of materials and PO numbers.
• Provide reception and room booking support; participate in weekly operational meetings.

Skills

Customer service

Organised

Proactive

Communication

Education

GCSE Maths & English

Tools

MS Office

Outlook

Excel

Job description

Ian Williams Ltd. is seeking a customer-focused Business Support Assistant (12-month FTC) to join our Maidstone team. You will provide full administrative support for Capital refurbishment and painting contracts, ensuring smooth delivery and strong internal/external relationships.

You’ll handle data input, payroll-prep tasks, invoicing, procurement support, and front-desk duties, contributing to efficient operations and excellent customer service across the business.