Strategic Executive Assistant for People & Engagement

Ellison Institute of Technology; Oxford; On-site; GBP 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Travel allowance

Pension - 7.5% employer contribution

Private Medical Insurance

Life Assurance

Income Protection

Cycle to Work Scheme

Neurodiversity support

Job summary

Ellison Institute of Technology (EIT) seeks an experienced Executive Assistant to provide strategic and proactive support to the Senior Director within the People & Engagement team. The role coordinates priorities, manages information flow, and supports planning across multiple teams in a fast-paced environment.

You will work onsite in Oxford, assisting with travel, budgeting, and reporting, while leveraging AI and digital productivity tools to improve efficiency and workflows.

Qualifications

• Experience in project and process management with strong organisational capability.
• Advanced data and information management using Excel and PowerPoint.
• Experience in fast-paced, scaling environments.
• Confident using AI and digital productivity tools to improve efficiency, analysis, communication and workflow management.
• Discretion handling confidential information.

Responsibilities

• Strategic support and Team Co-ordination. Act as confidential support to the Senior Director and provide continuity across the function through visibility of priorities and plans.
• Support leadership discussions by preparing analysis, briefing materials and recommendations.
• Identify opportunities to improve team effectiveness, simplify processes and increase capacity.
• Support the development and ongoing management of the People & Engagement roadmap and programme of work.
• Track progress against key initiatives and ensure priorities remain visible and on track.
• Collaborate across the People & Engagement team to develop, manage and quality assure reporting.
• Manage and approve travel arrangements, itineraries, and expenses.
• Manage budget tracker and cost reporting.
• Act as an active member of the EA community, driving best practice and continuous improvement.

Skills

Project management

Process management

Excel

PowerPoint

Data management

AI tools

Discretion

Tools

Excel

PowerPoint

Job description

Ellison Institute of Technology (EIT) seeks an experienced Executive Assistant to provide strategic and proactive support to the Senior Director within the People & Engagement team. The role coordinates priorities, manages information flow, and supports planning across multiple teams in a fast-paced environment.

You will work onsite in Oxford, assisting with travel, budgeting, and reporting, while leveraging AI and digital productivity tools to improve efficiency and workflows.