Administrative Coordinator - Site & Office Support (Scotland)

Volkerrail Group; United Kingdom; Remote; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

Competitive annual leave + birthday

Private medical care

Pension

Life Assurance

Cycle to Work scheme

Training and development opportunities

Family friendly policies

Flexible working

Employee Assistance programme

Mental health support

24/7 Virtual GP service

Job summary

VolkerLaser, part of VolkerWessels UK, is looking for a highly organized Administrator to support the Scotland and North East divisions. This office-based role includes travel to sites when required and collaboration with the wider Business Support team to keep processes and documentation aligned with company standards.

You will handle document control, data entry, meeting coordination, invoicing and office management while maintaining systems such as 4PS, Eco-online and Asite.

Qualifications

• Previous experience in a similar administrative role.
• Strong admin skills with excellent attention to detail.
• Proficient with Outlook, Excel and Word.
• Confident on the phone and greeting visitors.
• Ability to prioritise workload and meet deadlines.
• Full UK driving licence; travel to sites may be required.

Responsibilities

• Provide administrative support to the wider Business Support Team.
• Maintain document control and log/scan/archive communications.
• Assist with meeting coordination, data entry and reporting.
• Carry out commercial administrative tasks and support management.
• Oversee general office management and facilities coordination.
• Maintain business systems (4PS, Eco-online, Asite) and act as Superuser.
• Manage Regional Director logistics: diary, travel, accommodation.
• Process invoices, expenses, delivery notes, and organise courier services.

Skills

Administrative experience

Attention to detail

Phone communication

Visitor greeting

Time management

Driving licence

Tools

Outlook

Excel

Word

Job description

VolkerLaser, part of VolkerWessels UK, is looking for a highly organized Administrator to support the Scotland and North East divisions. This office-based role includes travel to sites when required and collaboration with the wider Business Support team to keep processes and documentation aligned with company standards.

You will handle document control, data entry, meeting coordination, invoicing and office management while maintaining systems such as 4PS, Eco-online and Asite.