Administrator

VolkerWessels UK; Glasgow; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Annual leave + birthday day off

Private medical care

Pension

Life Assurance

Cycle to Work scheme

Training opportunities

Family friendly policies

Employee Assistance

Flexible working opportunities

24/7 Virtual GP service

Job summary

VolkerStevin, part of VolkerWessels UK, seeks a highly organised Senior Administrator to join the Glasgow office. You will coordinate office processes, support project teams, and assist senior leadership with timely, accurate administration across multiple functions.

The role covers facilities, CEMAR admin, meetings, diary coordination, onboarding, and social value activities, with opportunities to contribute to a collaborative, high-performing team.

Qualifications

• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office and administrative systems (e.g. CEMAR).

Responsibilities

• Office & facility management: manage meeting room bookings, access, and catering.
• Project administration: manage project communications, invoices, and CV/document preparation.
• Meetings & reporting: take minutes, support monthly reports and statistics.
• Diary & stakeholder coordination: coordinate diaries for senior leaders and liaise with PAs.
• Onboarding & IT setup: deliver new starter inductions and arrange IT access.
• Social value & team support: assist with social value activities and team initiatives.

Skills

Organisational skills

Time management

Communication skills

MS Office

CEMAR

Tools

CEMAR

IT systems

Job description

Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group’s business units we deliver a truly integrated, multidisciplinary service.

VolkerStevin is seeking a highly organised and proactive Senior Administrator to join our team in the Glasgow office. This is a key role, responsible for ensuring the smooth and efficient running of the office whilst supporting project teams and senior leadership through effective coordination of office processes, systems, and stakeholder requirements.

Key Responsibilities

Office & Facility Management

• Manage meeting room bookings and setup
• Coordinate visitor and staff access with reception teams.
• Maintain a professional and organised office environment.
• Liaise with facilities and external providers for office support.
• Arrange catering and refreshments for meetings.

Project Administration

• Manage CEMAR administration and project communications, such as GC’s, EWN’s, PMI’s, and CE’s per project
• Maintain system access records and tracking spreadsheets.
• Process invoices and support Exostar administration.
• Prepare and format project CVs and documentation.
• Support RAF submissions and record management.
• Manage timesheets and staff time allocation.

Meetings & Reporting

• Take and distribute meeting minutes.
• Support monthly reports and performance statistics.
• Ensure accurate and timely documentation.

Diary & Stakeholder Coordination

• Coordinate diaries and meetings for senior leaders.
• Liaise with key stakeholders and PAs.
• Provide administrative support across teams.

Onboarding & IT Setup

• Deliver new starter office inductions.
• Arrange IT access, equipment, and resources.
• Support smooth onboarding and integration.

Social Value & Team Support

• Provide administrative support for social value activities.
• Assist with team coordination and workplace initiatives.
• Contribute to a positive and collaborative office environment.

About You

• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to multitask and prioritise workloads.
• Proficiency in Microsoft Office and administrative systems (e.g. CEMAR).
• Proactive, flexible, and solution-oriented approach.
• Must be able to obtain Security Clearance

If your past experience doesn’t match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.

Why work with us?

VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We Offer a Range Of Benefits, Including

• Competitive salary
• Competitive annual leave and an additional day off on your birthday
• Option to buy additional annual leave
• Private medical care
• Pension
• Life Assurance
• Cycle to Work scheme
• Shopping and restaurants vouchers, rewards, and discounts
• Training and development opportunities-comprehensive skills-based training
• Family friendly polices including enhanced maternity benefits
• Employee Assistance
• Flexible working opportunities programme
• Mental health, physical health, and financial support
• 24/7 Virtual GP service

Fairness, inclusion and respect

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

If you need support with your application, please contact us at [e-mail]