Administrator

Volkerrail Group; United Kingdom; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

Competitive annual leave + birthday

Private medical care

Pension

Life Assurance

Cycle to Work scheme

Training and development opportunities

Family friendly policies

Flexible working

Employee Assistance programme

Mental health support

24/7 Virtual GP service

Job summary

VolkerLaser, part of VolkerWessels UK, is looking for a highly organized Administrator to support the Scotland and North East divisions. This office-based role includes travel to sites when required and collaboration with the wider Business Support team to keep processes and documentation aligned with company standards.

You will handle document control, data entry, meeting coordination, invoicing and office management while maintaining systems such as 4PS, Eco-online and Asite.

Qualifications

• Previous experience in a similar administrative role.
• Strong admin skills with excellent attention to detail.
• Proficient with Outlook, Excel and Word.
• Confident on the phone and greeting visitors.
• Ability to prioritise workload and meet deadlines.
• Full UK driving licence; travel to sites may be required.

Responsibilities

• Provide administrative support to the wider Business Support Team.
• Maintain document control and log/scan/archive communications.
• Assist with meeting coordination, data entry and reporting.
• Carry out commercial administrative tasks and support management.
• Oversee general office management and facilities coordination.
• Maintain business systems (4PS, Eco-online, Asite) and act as Superuser.
• Manage Regional Director logistics: diary, travel, accommodation.
• Process invoices, expenses, delivery notes, and organise courier services.

Skills

Administrative experience

Attention to detail

Phone communication

Visitor greeting

Time management

Driving licence

Tools

Outlook

Excel

Word

Job description

VolkerLaser repairs, strengthens and waterproofs concrete and steel structures, offering a tailored package of specialist works to clients across the UK. Our structural solutions include bridge deck waterproofing, expansion joints, concrete repair and cathodic protection works, steel repair and strengthening work, carbon fibre and temporary works, jacking and bearing replacement. We also provide specialist lightweight decking and access solutions, as well as being specialists in long bridge and cable refurbishment.

VolkerLaser is seeking a highly organised Administrator to provide effective support across our Scotland and North East divisions. This role will be primarily office-based, with occasional travel to sites as required, and will also involve assisting the wider Business Support team when needed. The successful candidate will ensure all administrative tasks and documentation are managed and controlled in line with company processes and procedures.

Location: Central Scotland (Fife, Stirling)

Responsibilities

• Provide administrative support to the wider Business Support Team across the Scotland and North East divisions as required.
• Maintain document control processes, ensuring all correspondence is logged, scanned, uploaded to Asite, and archived in line with company procedures
  Support quality assurance by collating information, maintaining records, and ensuring data accuracy.
• Assist with meeting coordination and general office administration, including data entry and reporting.
• Carry out commercial administrative tasks and support management as needed
• Oversee general office management, including facilities coordination and client visit arrangements.
• Maintain business systems (e.g. 4PS, Eco-online, Asite) and act as a Superuser where required.
• Manage Regional Director logistics, including diary coordination, travel, and accommodation.
• Process invoices, expenses, delivery notes, and organise courier services

About you

• Previous experience of working in a similar role
• Has strong admin skills and excellent attention to detail
• Excellent computer literacy (Outlook, Excel, Word)
• Confident answering the phone and comfortable at greeting visitors
• Able to prioritise their workload effectively and work to deadline
• A full UK driving licence - as travel to other sites may be necessary from time to time

If your past experience doesn’t match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.

Why work with us?

VolkerLaser is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerLaser are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We offer a range of benefits, including:

• Competitive salary
• Competitive annual leave and an additional day off on your birthday
• Option to buy additional annual leave
• Private medical care
• Pension
• Life Assurance
• Cycle to Work scheme
• Shopping and restaurants vouchers, rewards, and discounts
• Training and development opportunities-comprehensive skills-based training
• Family friendly polices including enhanced maternity benefits
• Flexible working opportunities
• Employee Assistance programme
• Mental health, physical health, and financial support
• 24/7 Virtual GP service

Fairness, inclusion and respect

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

If you need support with your application, please contact us at [e-mail]

Additional information

Note for Recruitment Agencies:

Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release.

We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed to [e-mail]

VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.

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