Document Administrator

Allstaff Team; Johnstone; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Free parking

On-site parking

Job summary

Allstaff Manufacturing Division is seeking a temporary, full‑time Document Administrator near Johnstone, Renfrewshire. Own transport is required.

The role supports transcribing risk assessments into a standard template, reviewing documents with Process Owners, and converting SOPs into a new format with Health & Safety considerations. You will apply document control standards and coordinate reviews to ensure accuracy and timely delivery.

Qualifications

• Previous experience in administrative, document control, manufacturing, quality, operations or Health & Safety support.
• Experience working with SOPs, Risk Assessments, controlled documents or process documentation.
• Experience collaborating across departments to gather, clarify and verify information.
• Practical understanding of manufacturing environments and safe systems of work.
• Experience working with key stakeholders to achieve common objectives.

Responsibilities

• Transcribe existing Risk Assessments into the agreed standard template, ensuring accuracy, completeness, and consistency.
• Review completed Risk Assessments with the relevant Process Owners to confirm documentation reflects current processes.
• Support the conversion of existing SOPs into the new document format, ensuring they include appropriate Health & Safety information.
• Apply agreed document control standards, formatting, version control and naming conventions.
• Coordinate document reviews with Process Owners, Process Leads and Team Leaders to resolve queries and confirm accuracy.
• Complete quality checks for spelling, grammar, clarity, completeness and consistency before documents are issued for review.
• Maintain accurate records of documentation progress, highlighting any issues or delays to the Manufacturing Excellence Manager.

Skills

Attention to detail

Communication skills

Organisational skills

Independent working

Document control procedures

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Allstaff Manufacturing Division is offering a temporary, full‑time Document Administrator position located near Johnstone, Renfrewshire. Own transport is required.

Role Purpose

The Document Administrator will support the Operations Team by transcribing current Risk Assessments into a new standard template and reviewing each document for accuracy with the relevant Process Owner. The role will also support the conversion of existing Standard Operating Procedures (SOPs) into a new format, ensuring each revised document is accurate, clear, consistent and incorporates appropriate Health & Safety requirements.

Key Accountabilities

• Transcribe existing Risk Assessments into the agreed standard template, ensuring accuracy, completeness, and consistency.
• Review completed Risk Assessments with the relevant Process Owners to confirm documentation reflects current processes.
• Support the conversion of existing SOPs into the new document format, ensuring they include appropriate Health & Safety information.
• Apply agreed document control standards, formatting, version control and naming conventions.
• Coordinate document reviews with Process Owners, Process Leads and Team Leaders to resolve queries and confirm accuracy.
• Complete quality checks for spelling, grammar, clarity, completeness and consistency before documents are issued for review.
• Maintain accurate records of documentation progress, highlighting any issues or delays to the Manufacturing Excellence Manager.

Experience & Qualifications

• Previous experience in an administrative, document control, manufacturing, quality, operations or Health & Safety support role.
• Experience working with SOPs, Risk Assessments, controlled documents or process documentation.
• Experience collaborating across departments to gather, clarify and verify information.
• Practical understanding of manufacturing environments and safe systems of work.
• Experience working with key stakeholders to achieve common objectives.

Key Competencies

• Good working knowledge of Microsoft Word, Excel and Outlook.
• Excellent attention to detail and a high level of accuracy.
• Ability to prioritise workload and work independently.
• Strong communication skills and confidence to liaise with stakeholders at all levels.
• Good organisational skills and ability to manage multiple document workflows.
• Ability to follow standard templates and document control procedures.
• Willingness to learn manufacturing processes and Health & Safety requirements.

Key Relationships

• Process Owners
• Process Leads
• Team Leaders
• Health & Safety Advisors
• Quality / Document Control

Benefits

• Free parking
• On‑site parking