Administrative Coordinator

AES Sustainability Consultants Limited; United Kingdom; Remote; GBP 25,000 - 29,000; Full time

Job summary

AES Sustainability Consultants Limited is seeking an enthusiastic Administrative Coordinator to join their As-Built team. This remote position involves maintaining data accuracy, supporting quality audits, and managing communications with clients. Ideal candidates will demonstrate strong multitasking abilities, excellent communication skills, and a professional demeanor under pressure. Join a company that values integrity, innovation, and offers a flexible working environment with ample opportunities for personal and professional growth.

Benefits

25 days annual leave plus public holidays

Paid Community Day for volunteering

Holiday purchase scheme of up to 5 days

Contributory pension scheme

Health insurance

Life assurance

Flexible working hours

Electric vehicle scheme

Staff social events

Qualifications

• Experience in a busy administrative role is preferred.
• Strong team player with exceptional multitasking abilities.
• Able to self-manage a busy schedule.

Responsibilities

• Oversee team email inbox and assign tasks.
• Maintain accurate job status trackers and manage data.
• Ensure client documentation is complete and accessible.

Skills

Attention to detail

Multitasking

Communication skills

Computer literate

Organisational skills

Tools

Microsoft Office

Job description

Posted by FAYE WORTHY on JUNE 18TH, 2025

Salary: £25,000 per annum, dependant on experience

Contract: Permanent, Monday to Friday, 36.25 hours per week

Reporting to: As Built SAP Team Manager

Location: Remote (United Kingdom)

Who Are We?

AES Sustainability Consultants Ltd is an award-winning consultancy firm that works with some of the leading UK housebuilders and developers, delivering high quality energy and sustainability advice and assessments to the construction and property industries.

Job Role

We are looking to recruit an enthusiastic, self-motivated Administrative Coordinator to join our As-Built team. Main tasks include maintaining accurate and up-to-date data on our in-house data platform, requesting and filing evidence for QA audits and ensuring that Energy Performance Certificates are lodged and uploaded to various data platforms. This is a very busy role that would suit candidates who thrive under pressure and enjoy working as part of a team.

The successful candidate will be a team player with an exceptional ability to multi-task and manage a busy and time-critical schedule of work. Excellent attention to detail is essential as the role requires a high degree of accuracy and organisational skills. As a key point of contact for many of our clients it is essential that you portray yourself as professional and friendly over the phone and via e-mail.

Key Responsibilities

Oversee the team’s shared email inbox, ensuring that all messages are organised, relevant files are saved, and tasks are promptly assigned to the appropriate team members.

Set up new jobs, clients and users on our in-house platform, AES HUB.

Maintain trackers to accurately reflect the status of a job

Process As-Built EPC evidence and prepare SAP 10 databases

Requesting and filing evidence for QA audits

Liaise with clients to ensure all required As-Built SAP documents are available

Maintain and update team and project trackers with all relevant information as it comes in, keeping project data accurate and accessible.

Prepare and print photo evidence reports upon completion, notifying the appropriate team members to ensure a smooth workflow.

Upload documents to AES HUB

Please note: This list covers the core responsibilities but isn’t exhaustive. As the team continues to grow and develop, there may be additional opportunities to contribute and take on new tasks to support the department.

General administrative support to team members, management and admin teams where required.

Be computer literate and fully conversant with Microsoft Office.

Have excellent communication skills, verbal and written, and able to maintain a positive, professional attitude when under pressure.

Have an exceptional ability to multi-task.

Be able to self-manage a busy and time-critical schedule of work.

Be able to input data efficiently and with a high level of accuracy.

Be a strong team player.

Experience or familiarity with the building or construction sector would be an advantage but is not essential.

What makes us unique

What makes AES different than others within the industry is our company values.

Striving for the highest quality

Build collaborative and supportive relationships

Value integrity and independence

Be forward thinking and innovative

We are passionate about providing a flexible working environment, including remote working, flexible hours and early Friday finish.

We have built strong internal communication channels with team strategy and away days, company wide social events through the year and a strong investment into internal growth and progression.

25 days annual leave allowance, plus public bank holidays

1 paid Community Day per year to volunteer in your community

Holiday purchase scheme of up to 5 days

Contributory company pension scheme

Staff social events

Flexible hours

Life assurance

Electric vehicle scheme

Health insurance

How to apply

AES is a proud equal opportunities employer.

Due to the high volume of applications we receive for these roles, we do reserve the right to close the vacancy once a suitable amount of applications are received, therefore we encourage you to apply as soon as possible.

Applicants must have the right to work in the UK as AES are not able to offer sponsorship at this time.

Upload CV (DOC, DOCX, or PDF and no more than 2.5MB)

Upload Covering letter (DOC, DOCX, or PDF and no more than 2.5MB)

AES Sustainability Limited
4b Oaklands Court
Tiverton Way
Tiverton Business Park
Tiverton
Devon EX16 6TG