Administrative Assistant Vacancy - Primary School In Abingdon!

Marchant Recruitment; Abingdon; On-site; GBP 21,000 - 26,000; Full time

Job summary

Abingdon Primary School in Abingdon is seeking an Administrative Assistant to support day-to-day school office operations, delivering a professional, welcoming service to pupils, staff, parents and visitors. You will work with the Headteacher and School Business Manager, handling data entry, record management and diary coordination while maintaining confidentiality and safeguarding compliance.

The role requires strong organisation, clear communication, and the ability to work both independently

Qualifications

• Experience in an administrative or office-based role, ideally within education or a public-facing environment.
• Strong organisational skills with excellent attention to detail.
• Confident communication skills and a professional, welcoming manner.
• Proficiency in Microsoft Office and school management systems (e.g. SIMS or Arbor desirable).
• Ability to prioritise workload and work effectively under pressure.

Responsibilities

• Provide general administrative support, including data entry, filing and record management.
• Act as a first point of contact for parents, visitors and external agencies, both in person and by telephone/email.
• Maintain accurate pupil records and support attendance monitoring.
• Assist with diary management, meeting coordination and minute-taking.
• Support school communications, including letters, newsletters and website updates.
• Process invoices, orders and general financial administration (where applicable).
• Ensure confidentiality and compliance with data protection regulations.
• Support school events, admissions processes and wider administrative functions.

Skills

Organisational skills

Attention to detail

Communication

Ability to work under pressure

Teamwork

Education

Relevant admin qualification

Tools

Microsoft Office

SIMS

Arbor

Job description

Support a welcoming and organised environment where children can learn and thrive.

A friendly and forward-thinking primary school in Abingdon is seeking a reliable and proactive Administrative Assistant to support the smooth day-to-day running of the school office. This is a key front-facing role, essential to ensuring pupils, staff, parents and visitors receive a professional, efficient and warm service.

About the Role

The Administrative Assistant will work closely with the Headteacher, School Business Manager and wider staff team to provide high-quality administrative and organisational support.

You will be responsible for managing office tasks, maintaining accurate records and acting as a first point of contact for parents and visitors, helping to ensure the school operates effectively and professionally.

Key Responsibilities

Provide general administrative support, including data entry, filing and record management

Act as a first point of contact for parents, visitors and external agencies, both in person and by telephone/email

Maintain accurate pupil records and support attendance monitoring

Assist with diary management, meeting coordination and minute-taking

Support school communications, including letters, newsletters and website updates

Process invoices, orders and general financial administration (where applicable)

Ensure confidentiality and compliance with data protection regulations

Support school events, admissions processes and wider administrative functions

The Ideal Candidate

Experience in an administrative or office-based role, ideally within education or a public-facing environment

Strong organisational skills with excellent attention to detail

Confident communication skills and a professional, welcoming manner

Proficiency in Microsoft Office and school management systems (e.g. SIMS or Arbor desirable)

Ability to prioritise workload and work effectively under pressure

Understanding of safeguarding and confidentiality within a primary school setting

Flexible, proactive and able to work both independently and as part of a team

Legal right to work in the UK

About the School in Abingdon

The school in Abingdon is proud of its supportive and community-focused ethos. Staff work collaboratively to ensure a safe, inclusive and positive environment where children can flourish. The office team plays a central role in maintaining strong relationships with families and supporting the wider school community.