Administrative Assistant/Receptionist

The Orcadian; Kirkwall; Remote; GBP 20,000 - 26,000; Full time

Job summary

The Orcadian is seeking an Administrative Assistant/Receptionist for our Kirkwall office. You will be at the heart of daily operations, handling client interactions and a range of administrative tasks to support a small, busy team.

You will greet clients, manage calls, appointments and correspondence, and provide reception cover when needed. The role offers variety and the opportunity to contribute to a high standard of service in a friendly environment.

Qualifications

• Friendly, approachable and professional manner.
• Strong organisational skills and attention to detail.
• Confidence using Microsoft Office and willingness to adapt to new technology.
• Willingness to learn new systems and processes.
• Previous experience in a busy office environment (preferred, but not essential).

Responsibilities

• Providing essential administrative support to our team.
• Keeping systems organised and up to date.
• Managing calls, appointments and correspondence.
• Greeting clients and handling enquiries with professionalism.
• Providing reception cover when required.
• Providing cover for our post room functions.

Skills

Friendly and professional demeanor

Strong organisational skills

Attention to detail

MS Office confidence

Experience in busy office environment

Tools

Microsoft Office

Job description

We are looking for an Administrative Assistant/Receptionist to join our Kirkwall Office. You will be at the heart of our daily operations, managing client interactions, handling administrative tasks and helping deliver the high standard of service we pride ourselves on.

What you’ll be doing:

• Providing essential administrative support to our legal team
• Keeping systems organised and up to date
• Managing calls, appointments, and correspondence
• Greeting clients and handling enquiries with professionalism and warmth
• Providing reception cover when required
• Providing cover for our post room functions

What we’re looking for:

• A friendly, approachable and professional manner
• Strong organisational skills and attention to detail
• Confidence using Microsoft Office and a willingness to adapt to new technology
• A willingness to learn new systems and processes
• Previous experience in a busy office environment (preferred, but not essential)

You’ll be joining a small, supportive and efficient team where your contribution genuinely matters. If you enjoy working with people, thrive on variety and take pride in delivering excellent service we’d love to hear from you.