Receptionist & Administrator

Confidential; City of Edinburgh; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

15% annual bonus

10% company pension contribution

Supportive and professional working環境

Job summary

Office Angels UK is seeking a highly organised Receptionist & Administrator to be the welcoming face of the Edinburgh office and to provide vital support across a range of administrative and operational activities. Based in Edinburgh City Centre, this permanent, full-time role offers a salary up to £25,000 DOE and a supportive, professional team environment.

The successful candidate will manage front-of-house duties, coordinate facilities and supplies, organise meetings and travel, and support

Qualifications

• Excellent communication skills and a professional telephone manner.
• Strong organisational skills with exceptional attention to detail.
• Ability to prioritise workloads and meet deadlines.
• A proactive and self-motivated approach.
• Confidence working independently and as part of a team.
• Good IT skills, including Microsoft Office (Outlook, Word and Excel).
• Previous administration, reception, customer service, or office support experience would be advantageous.

Responsibilities

• Providing a professional front-of-house service, welcoming visitors and managing incoming calls.
• Coordinating office access, security passes and visitor arrangements.
• Ensuring reception, meeting rooms and communal areas are maintained to a high standard.
• Managing day-to-day office operations, including facilities, suppliers, deliveries, couriers and office supplies.
• Organising meetings, travel arrangements, catering requirements and team events.
• Providing administrative support to wider business functions and maintaining accurate records and trackers.
• Raising purchase orders, liaising with suppliers and supporting procurement activities.
• Identifying opportunities to improve administrative processes and office efficiency.
• Building strong working relationships across teams and taking ownership of tasks from start to finish.

Skills

Excellent communication

Organisational skills

Prioritisation

Proactive

Self-motivated

Teamwork

Microsoft Office

Outlook

Excel

Word

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Receptionist & Administrator
Location: Edinburgh City Centre
Hours: Full-Time Monday to Friday
Salary: Up to 25,000 DOE
Contract: Permanent
Start Date: ASAP

Are you a highly organised and personable professional who thrives in a busy office environment? Our client is seeking a Receptionist & Administrator to become the welcoming face of their office and provide vital support across a range of administrative and operational activities.

This is an excellent opportunity for someone who enjoys variety in their role, takes pride in delivering outstanding service and wants to be part of a supportive and professional team. Based in Edinburgh, the successful candidate will play a key role in ensuring the smooth day-to-day running of the office.

The Role

• Providing a professional front-of-house service, welcoming visitors and managing incoming calls.
• Coordinating office access, security passes and visitor arrangements.
• Ensuring reception, meeting rooms and communal areas are maintained to a high standard.
• Managing day-to-day office operations, including facilities, suppliers, deliveries, couriers and office supplies.
• Organising meetings, travel arrangements, catering requirements and team events.
• Providing administrative support to wider business functions and maintaining accurate records and trackers.
• Raising purchase orders, liaising with suppliers and supporting procurement activities.
• Identifying opportunities to improve administrative processes and office efficiency.
• Building strong working relationships across teams and taking ownership of tasks from start to finish.

About You

• Excellent communication skills and a professional telephone manner.
• Strong organisational skills with exceptional attention to detail.
• The ability to prioritise workloads and meet deadlines.
• A proactive and self-motivated approach.
• Confidence working independently and as part of a team.
• Good IT skills, including Microsoft Office (Outlook, Word and Excel).
• Previous administration, reception, customer service, or office support experience would be advantageous.

What's on Offer?

• Salary up to 25,000 depending on experience
• 15% annual bonus
• 10% company pension contribution
• Supportive and professional working environment
• Opportunity to develop your skills within a varied and rewarding role

If you're an organised and enthusiastic individual looking for your next opportunity, we'd love to hear from you.

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.