Administrative Assistant- Maternity Cover

Feilden+Mawson; Norwich; On-site; GBP 21,000 - 27,000; Full time

Job summary

Feilden+Mawson in Norwich is seeking a professional Administrative Assistant to join our office on a maternity cover contract (up to 12 months). You will support day-to-day operations, collaborate with project teams, and ensure timely, accurate administration.

The ideal candidate has at least two years of administrative experience, strong IT skills including Microsoft Office, and the discretion to handle confidential information.

Qualifications

• Minimum of two years' experience in a similar administrative role.
• Excellent organisation, communication and time-management skills.
• Proficient with Microsoft Office; Adobe Creative Cloud experience advantageous.
• Ability to work independently and as part of a team.
• Confidentiality and discretion in handling information.

Responsibilities

• Providing administrative and PA support to Directors and technical staff.
• Managing correspondence, filing, document preparation, binding, and archiving.
• Organising and maintaining project documentation and databases.
• Coordinating meetings, booking meeting rooms, and preparing meeting minutes.
• Welcoming visitors and arranging refreshments and catering.
• Monitoring and ordering office supplies and stationery.
• Assisting with marketing materials, company brochures, CVs, and presentations.
• Supporting quality management and compliance processes.
• Coordinating staff social events, CPD sessions, parking permits, and office logistics.
• Maintaining a professional, organised, and efficient office environment.

Skills

Organisational skills

Time management

Communication

Tools

Microsoft Office Suite

Adobe Creative Cloud

Job description

We are looking for a professional, organised, and enthusiastic Administrative Assistant to join our Norwich office on a maternity cover contract (up to 12-months). This is an excellent opportunity for an experienced administrator to become part of a friendly, collaborative team and play a key role in supporting the day-to-day operations of a busy and growing practice.

Reporting to the Directors and working closely with the Norwich team, you will provide a wide range of administrative and personal assistant support to ensure the smooth and efficient running of the office. The role is varied and rewarding, offering the opportunity to work across multiple areas of the business while supporting project teams, directors, and colleagues across different offices.

Key responsibilities will include managing general office administration, maintaining accurate project and contact records, preparing and formatting documents and reports, organising meetings and events, coordinating office facilities, and providing support with business management and quality assurance processes. You will also act as a welcoming first point of contact for visitors, helping to create a professional and positive office environment.

The successful candidate will have a minimum of two years' experience in a similar administrative role and possess excellent organisational, communication, and time-management skills. You will be confident managing multiple priorities, maintaining high levels of accuracy, and working both independently and as part of a wider team. Strong IT skills, including proficiency in Microsoft Office applications, are essential, and experience with Adobe Creative Cloud would be advantageous.

We are seeking someone who is proactive, adaptable, detail-oriented, and able to handle confidential information with discretion. A positive attitude and willingness to support colleagues across the business are key qualities for success in this role.

Key Duties Include:

We are looking for a professional, organised, and enthusiastic Administrative Assistant to join our Norwich office on a maternity cover contract (up to 12-months). This is an excellent opportunity for an experienced administrator to become part of a friendly, collaborative team and play a key role in supporting the day-to-day operations of a busy and growing practice.

Reporting to the Directors and working closely with the Norwich team, you will provide a wide range of administrative and personal assistant support to ensure the smooth and efficient running of the office. The role is varied and rewarding, offering the opportunity to work across multiple areas of the business while supporting project teams, directors, and colleagues across different offices.

Key responsibilities will include managing general office administration, maintaining accurate project and contact records, preparing and formatting documents and reports, organising meetings and events, coordinating office facilities, and providing support with business management and quality assurance processes. You will also act as a welcoming first point of contact for visitors, helping to create a professional and positive office environment.

The successful candidate will have a minimum of two years' experience in a similar administrative role and possess excellent organisational, communication, and time-management skills. You will be confident managing multiple priorities, maintaining high levels of accuracy, and working both independently and as part of a wider team. Strong IT skills, including proficiency in Microsoft Office applications, are essential, and experience with Adobe Creative Cloud would be advantageous.

We are seeking someone who is proactive, adaptable, detail-oriented, and able to handle confidential information with discretion. A positive attitude and willingness to support colleagues across the business are key qualities for success in this role.

• Providing administrative and PA support to Directors and technical staff.
• Managing correspondence, filing, document preparation, binding, and archiving.
• Organising and maintaining project documentation and databases.
• Coordinating meetings, booking meeting rooms, and preparing meeting minutes.
• Welcoming visitors and arranging refreshments and catering.
• Monitoring and ordering office supplies and stationery.
• Assisting with marketing materials, company brochures, CVs, and presentations.
• Supporting quality management and compliance processes.
• Coordinating staff social events, CPD sessions, parking permits, and office logistics.
• Maintaining a professional, organised, and efficient office environment.

In return, you will have the opportunity to work within a supportive and professional team environment where your contribution will be valued and recognised. This role offers a fantastic opportunity to further develop your administrative skills while making a meaningful impact on the success of the business.