Office Administrator - Maternity Cover at Rose Project Services

Rose Project Services; Evesham; On-site; GBP 23,000 - 27,000; Full time

Benefits offered by this job

Company events

Company pension

Free parking

On-site parking

Job summary

Rose Consulting Ltd is seeking a proactive and organised Office Administrator to join our team on a 12-month maternity cover basis. This varied role supports general office administration, PA duties to directors, accounts administration and HR administration.

The successful candidate will be highly organised, reliable and able to manage a varied workload with minimal supervision, contributing as a proactive team member.

Qualifications

• Highly organised with strong attention to detail.
• Confident communicator with a professional and friendly approach.
• Able to manage multiple tasks and prioritise effectively.
• Proactive, reliable and willing to get involved across different areas.
• Previous administrative experience.
• Experience of Microsoft Office suite (Word, Excel, SharePoint etc.).
• Experience in ISO compliance would be preferred, but not essential.

Responsibilities

• Assist with general accounts administration.
• Provide day-to-day admin support to the business.
• Manage general office duties including calls, emails, supplies and deliveries.
• Maintain company fleet and ensure all compliance requirements are met.
• Taking and producing meeting notes, with the potential of attending client meetings.
• Assist with preparation of reports, bids and other documents.
• Formatting of reports and bids.
• Monitoring company director’s emails and responding to requests promptly.
• Diary management.
• Book and organise travel and accommodation needs.
• Filing and document management.
• Assist with HR administration, including; Preparing employment documentation.
• Maintaining employee records.
• Assisting with recruitment administration.
• Supporting onboarding for new employees.
• Monitoring holiday records and absence reporting.
• Assisting with training records and HR documentation.
• Maintain confidentiality when handling employee and company information.
• Undertake any other reasonable duties required to support the business.

Skills

Organisational skills

Communication

Multitasking

Administrative experience

Microsoft Office

ISO compliance

Job description

About The Company:

Rose Consulting Ltd is an established, RICS-regulated property consultancy specialising in project and construction management, and construction delivery across the UK. This year we’re celebrating 40 years of delivering high-quality projects. We pride ourselves on a collaborative, commercial focused approach and work closely with our clients as a trusted partner, providing clarity, structure and confidence throughout the project lifecycle. Our team is supportive, hands-on and proactive, with a strong focus on doing things properly and continuously improving how we work.

About The Role:

We’re looking for a proactive and organised Office Administrator to join our team on a 12-month maternity cover basis. This is a varied role offering the opportunity to support several areas of the business, including general office administration, PA support to company directors, accounts administration and HR administration. The successful candidate will be organised, reliable and confident managing a varied workload with the ability to work indecently whilst being a proactive member of the team.

Key Responsibilities:

• Assist with general accounts administration.
• Provide day-to-day admin support to the business.
• Manage general office duties including calls, emails, supplies and deliveries.
• Maintain company fleet and ensure all compliance requirements are met.
• Taking and producing meeting notes, with the potential of attending client meetings.
• Assist with preparation of reports, bids and other documents.
• Formatting of reports and bids.
• Monitoring company director’s emails and responding to requests promptly.
• Diary management.
• Book and organise travel and accommodation needs.
• Filing and document management.
• Assist with HR administration, including; Preparing employment documentation.
• Maintaining employee records.
• Assisting with recruitment administration.
• Supporting onboarding for new employees.
• Monitoring holiday records and absence reporting.
• Assisting with training records and HR documentation.
• Maintain confidentiality when handling employee and company information.
• Undertake any other reasonable duties required to support the business.

About You:

• Highly organised with strong attention to detail.
• Confident communicator with a professional and friendly approach.
• Able to manage multiple tasks and prioritise effectively.
• Proactive, reliable and willing to get involved across different areas.
• Previous administrative experience.
• Experience of Microsoft Office suite (Word, Excel, SharePoint etc.).
• Experience in ISO compliance would be preferred, but not essential.

What We Offer:

A varied role with real responsibility and development opportunities. Supportive team environment. Exposure to a wide range of business functions and projects. Potential for the role to continue beyond the initial 12-month cover period. - If you’re looking for a role where you can get stuck in, learn across multiple areas, and be part of a close-knit team we would love to hear from you.

Pay:

£23,000.00-£27,000.00 per year

Benefits:

• Company events
• Company pension
• Free parking
• On-site parking

Experience:

• Administrative: 2 years (preferred)
• Customer service: 1 year (preferred)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (required)

Work authorisation:

• United Kingdom (required)

Work Location:

• In person