Administrative Assistant

Pertemps; Metchley; On-site; GBP 19,000 - 26,000; Part time

Job summary

Pertemps is seeking an Administrative Assistant to support a research programme within a higher education institution. The role is part-time (0.6 FTE) based in Birmingham, with a fixed-term contract from December 2026 to September 2027.

You will provide day-to-day administrative support to senior academic staff and the programme team, ensuring smooth programme activities. Responsibilities include diary management, travel arrangements, event coordination, website updates, newsletters, and

Qualifications

• Experience in administrative or personal assistant roles.
• Ability to use digital platforms and IT tools with confidence.
• Strong organisational skills and attention to detail.
• Clear written and verbal communication.

Responsibilities

• Manage diaries, schedule meetings, and prepare briefing materials.
• Arrange travel and accommodation, and process expenses.
• Support the organisation of meetings, events and online webinars.
• Assist with website updates, newsletters and communications.
• Maintain administrative records, inventories and project trackers.
• Take meeting minutes and monitor research outputs.
• Update management information systems and ensure records are accurate.

Skills

Diary management

Event coordination

Travel arrangements

Communication

IT skills

Independent work

Tools

MS Office

Job description

Administrative Assistant

Location: Birmingham

Pay: £16.52 per hour

Contract: Fixed-term, December 2026 - September 2027

Hours: Part-time, 0.6 FTE (approximately 11 days per month)

We are recruiting an organised and proactive Administrative Assistant to support a research programme within a higher education institution.

You will provide day-to-day administrative support to senior academic staff and the wider programme team, helping ensure the smooth running of programme activities.

Key Responsibilities

• Manage diaries, schedule meetings and prepare briefing materials.


• Arrange travel and accommodation, and process expenses.


• Support the organisation of meetings, events and online webinars.


• Assist with website updates, newsletters and communications.


• Maintain administrative records, inventories and project trackers.


• Take meeting minutes and monitor research publications and outputs.


• Update management information systems and ensure records are accurate.

About You

• Previous experience in an administrative or personal assistant role.


• Experience working within a higher education institution is desirable.


• Good IT skills and confidence using digital platforms.


• Excellent organisational skills and attention to detail.


• Strong written and verbal communication skills.


• Ability to manage competing priorities and meet deadlines.


• Flexible, proactive and able to work independently and as part of a team.