Administrative Assistant

Greet Primary School; Greet; On-site; GBP 21,000 - 24,000; Full time

Job summary

Greet Primary School in Birmingham is seeking an experienced Administrative Assistant to join our busy school office and play a key role in day-to-day life for our large primary and Trust community. You will manage attendance, provide front-of-house support, and maintain accurate records using BromCom MIS, communicating confidently with parents and staff with warmth and professionalism.

Working closely with the Office Manager, you will help ensure our office runs smoothly and that pupils,

Qualifications

• Experience working in a school office.
• Strong knowledge of BromCom or similar MIS.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide front-of-house support and reception duties.
• Maintain accurate attendance and records.
• Support the Office Manager and liaise with parents and staff.
• Support pupils and families within the Trust.

Skills

Experience in a school office

BromCom MIS knowledge

Organised and capable of prioritising

Excellent communication

Tools

BromCom MIS

Job description

Greet Primary School is seeking to appoint an experienced, organised and highly professional Administrative Assistant to work in our bustling school office and play a key role in the day-to-day life of our large primary school in Sparkhill, Birmingham.

This is an exciting opportunity for a skilled administrator with previous experience of working in a school office and strong knowledge of MIS Systems (BromCom), which is essential for this role. We are looking for someone who thrives in a busy environment, communicates confidently with parents and staff, and can administer office systems with efficiency, warmth and professionalism.

As our Administrative Assistant, you will work closely with our Office Manager and alongside a range of colleagues across the school and Create Partnership Trust, helping to ensure that our office operates smoothly and effectively in support of our pupils, families and staff. This is a highly visible, outward-facing role: you will often be the first point of contact for parents, visitors and external agencies, and will therefore play an important part in representing the school and creating a welcoming, positive experience for all.

The successful candidate will also take a key role in managing attendance, ensuring accurate systems, effective communication with families, and a proactive approach to supporting good pupil attendance.

At Greet Primary School, our motto is: “No Limits to What We Can Achieve.” Our core values — Work hard, Be kind, Make good choices — are central to everything we do and are expected of all members of our school community. We are looking for someone who will embody these values and contribute positively to our ambitious, caring and inclusive school.

Key Responsibilities:

• Working as part of the office team as directed to include front of house and general administration.
• Being flexible about personal duties and timetable in order to prioritise the needs of the school.
• Ensuring the quality of administration support including use of word, excel, printing and maintaining accurate filing systems.
• Ensuring that a welcoming and effective reception service is provided.
• Play a supporting role in the promotion and administration of pupils’ attendance and understand broader expectations in relation to child safeguarding.

We are looking for someone who:

• Has experience of working in a school office.
• Has excellent working knowledge of BromCom or other MIS system.
• Is organised, efficient and able to manage competing priorities in a busy environment.
• Has excellent communication and interpersonal skills.
• Can work effectively with parents, pupils, staff and external partners.
• Understands the importance of attendance and can support systems to monitor and improve it.
• Can work closely and collaboratively with colleagues across the school and the Trust.
• Is professional, approachable and committed to providing a high-quality front-of-house service.
• Shares our school values of Work hard, Be kind, Make good choices.

Please see Job Description and Person Specification for further details.

In return, we can offer:

• The opportunity to work in a large, vibrant and welcoming primary school.
• A key leadership role within a busy and supportive office team.
• Close working partnerships with school leaders and Trust colleagues.
• A school community committed to high expectations, inclusion and care for all.
• The chance to make a real difference to the experience of children and families every day.

Online searches are carried out on all shortlisted candidates for positions at Create Partnership Trust. The searches are carried out to identify any incidents or issues that have happened, and are publicly available online, which the Trust might want to explore with the candidate at interview.

Please find a link to our safeguarding policy https://www.create.org.uk/governance/policies-documents you are encouraged to read this policy prior to applying to work with us.