Administrative Assistant

Welltower; Greater London; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading wellness real estate firm is seeking an Administrative Assistant for its UK Investments team in London. This role requires high-quality administrative support, managing complex schedules and travel arrangements, ensuring efficiency and professionalism. Applicants should have experience as an Administrative Assistant, proficiency in Microsoft Office 365, and excellent organizational and communication skills. The position offers a competitive salary and numerous employee benefits, emphasizing a collaborative and dynamic workplace culture.

Benefits

Competitive Base Salary + Annual Bonus

Generous Paid Time Off and Holidays

Employee Stock Purchase Program

Pension Scheme + Profit Sharing Program

Comprehensive Medical/Dental/Vision options

Qualifications

• Experience as an Administrative Assistant or in a similar role.
• Ability to work independently and collaboratively.
• Detail-oriented and accurate in communication.

Responsibilities

• Manage diaries, meetings, and appointments.
• Prepare meeting materials and take minutes.
• Organise travel arrangements and manage expenses.
• Support onboarding of new team members.

Skills

Microsoft Office 365 proficiency

Strong organisational skills

Excellent communication skills

Time management skills

Professional and courteous manner

Education

A-levels or equivalent qualification

University degree preferred

Tools

Printers

Scanners

Videoconferencing tools

Job description

At Welltower, we’re transforming how the world thinks about senior living and wellness‑focused real estate. As a global leader in residential wellness and healthcare infrastructure, we create vibrant, purpose‑driven communities where housing, healthcare, and hospitality converge. Our culture is fast‑paced, collaborative, and endlessly ambitious—guided by our mantra: The only easy day was yesterday.

We’re looking for bold, independent thinkers who thrive on challenge, embrace complexity, and are driven to deliver long‑term value. Every team member is empowered to think like an owner, innovate fearlessly, and lead from where they stand. If you’re passionate about outcomes and inspired by the opportunity to shape the future of healthcare infrastructure, we want you on our best‑in‑class team.

ABOUT THE ROLE

As an Administrative Assistant supporting the UK Investments team at Welltower, you will play a key role in providing high‑quality administrative and organisational support to multiple leaders within the department. This position requires a proactive, detail‑focused individual able to manage a variety of tasks efficiently and professionally. The role is based in our London office and requires an on‑site presence Monday through Friday. Occasional evening support may be required for special projects or events.

KEY RESPONSIBILITIES

• Manage complex diaries and coordinate meetings, appointments, and interviews for team members.
• Prepare meeting materials, agendas, and minutes as required.
• Organise domestic and international travel arrangements and process expense reports.
• Support onboarding activities for new team members within the Investments department.
• Handle day‑to‑day administrative tasks such as document preparation, printing, and scanning.
• Draft, proofread, and distribute correspondence, presentations, and reports.
• Maintain and organise departmental files, data, and records in accordance with company policies.
• Assist with departmental initiatives, research tasks, and special projects as assigned.
• Coordinate logistics for internal and external meetings, site visits, and team events.
• Ensure the confidentiality and integrity of sensitive information at all times.
• Provide occasional backup support to the Office Manager or other administrative functions when needed.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of this employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

TRAVEL

No travel is expected for this position.

MINIMUM REQUIREMENTS

• A‑levels or equivalent qualification required; university degree preferred.
• Proven experience as an Administrative Assistant or in a similar professional environment.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint).
• Strong organisation and time‑management skills with the ability to prioritise effectively.
• Excellent written and verbal communication skills with attention to accuracy and detail.
• Ability to work independently and collaboratively within a team environment.
• Professional and courteous manner with a strong service‑oriented approach.
• Familiarity with office systems, procedures, and equipment including printers, scanners, and videoconferencing tools.

Employment is contingent upon the successful completion of a background check and verification of employment, education, and other credentials relevant to the position.

WHAT WE OFFER

• Competitive Base Salary + Annual Bonus
• Generous Paid Time Off and Holidays
• Employee Stock Purchase Program – purchase shares at a 15% discount
• Pension Scheme + Profit Sharing Program
• Comprehensive and progressive Medical/Dental/Vision options
• Professional Growth
• And much more! https://welltower.com/newsroom/careers/

ABOUT WELLTOWER

Welltower® Inc. (NYSE: WELL) a S&P 500 company, is the world's preeminent residential wellness and healthcare infrastructure company. Our portfolio of 1,500+ Seniors and Wellness Housing communities is positioned at the intersection of housing, healthcare, and hospitality, creating vibrant communities for mature renters and older adults in the United States, United Kingdom, and Canada. We also seek to support physicians in our Outpatient Medical buildings with the critical infrastructure needed to deliver quality care.

Our real estate portfolio is unmatched, located in highly attractive micro‑markets with stunning built environments. Yet, we are an unusual real‑estate organization as we view ourselves as a product company in a real‑estate wrapper driven by relationships and unconventional culture.

Through our disciplined approach to capital allocation powered by our data‑science platform and superior operating results driven by the Welltower Business System, we aspire to deliver long‑term compounding of per‑share growth and returns for our existing investors – our North Star.

Welltower is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people.

EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Vet