Administrative Assistant

The-Robertson-Trust; Glasgow; Hybrid; GBP 22,000 - 26,000; Full time

Job summary

The Robertson Trust in Glasgow, Scotland is seeking an organised Administrative Assistant to provide general support across the organisation. You will help with day-to-day office activities, respond to enquiries, maintain records, arrange meetings and assist colleagues with a range of administrative tasks.

This hybrid role requires strong organisational and communication skills, proficiency with Microsoft Office, and the ability to prioritise and meet deadlines while working well with others.

Qualifications

• Strong organisational and time-management abilities.
• Clear written and verbal communication.
• Proficiency with Microsoft Office or similar software.
• Ability to prioritise and meet deadlines.
• Works well in a team.
• Previous administrative experience is desirable but not required.

Responsibilities

• Managing emails and responding to routine enquiries
• Organising meetings and maintaining calendars
• Preparing documents and updating records
• Supporting filing and data entry
• Assisting with meeting arrangements and note taking
• Working collaboratively with colleagues across the organisation
• Carrying out other reasonable administrative duties as required

Skills

Organisational skills

Written and verbal communication

Microsoft Office proficiency

Prioritisation

Teamwork

Administrative experience desirable

Tools

Microsoft Office

Job description

We are looking for an organised and reliable Administrative Assistant to provide general administrative support across the organisation.

The role will involve supporting day-to-day office activities, responding to enquiries, maintaining records, arranging meetings and helping colleagues with a range of administrative tasks.

Key responsibilities include:

• Managing emails and responding to routine enquiries
• Organising meetings and maintaining calendars
• Preparing documents and updating records
• Supporting filing and data entry
• Assisting with meeting arrangements and note taking
• Working collaboratively with colleagues across the organisation
• Carrying out other reasonable administrative duties as required

Skills and experience:

• Good organisational skills
• Clear written and verbal communication
• Confidence using Microsoft Office or similar systems
• Ability to manage priorities and meet deadlines
• Ability to work well as part of a team
• Previous administrative experience is desirable but not essential

Working arrangements:

Hybrid working, with some attendance at our office required.

Accessibility and inclusion:

The Robertson Trust is committed to providing an inclusive and accessible recruitment process in which everyone is treated with dignity and respect. If you require a reasonable adjustment to participate in any stage of the recruitment and selection process, please let us know and we will work with you to understand your needs and consider appropriate adjustments.