Administrative Assistant

ACS Staffing Solutions; Daventry; On-site; GBP 15,000 - 22,000; Part time

Job summary

ACS Staffing Solutions in Daventry is hiring a part-time Admin Assistant to support Finance and HR functions for a busy logistics and warehousing client. The role is 20–25 hours per week, £13.35 per hour, temporary with an immediate start.

You will handle general administrational tasks, data entry, filing, and help maintain records. The ideal candidate has strong organisational skills, good IT skills with Microsoft Office, and can work both independently and as part of a team in a professional,

Qualifications

• Previous experience in an administrative or office support role.
• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Good IT skills, including confidence using Microsoft Office.
• Ability to manage a varied workload and prioritise tasks.
• Professional, positive and helpful approach.
• Ability to work independently and as part of a team.
• Confidentiality awareness.

Responsibilities

• Finance Administration: Processing purchase ledger invoices, data entry, reconciliations, raising POs, liaising with suppliers/customers, sending remittances, general finance admin.
• HR Administration: Maintaining employee records, onboarding/offboarding, updating training/absence/holiday records, handling confidential information.
• General Administration: Answering calls/emails, directing enquiries, updating spreadsheets, scanning/photocopying, filing, ordering office supplies, providing general admin support.

Skills

Organizational skills

Attention to detail

Microsoft Office

Time management

Communication skills

Job description

Part-time Admin Assistant

Daventry, NN11
20–25 hours per week felxible

£13.35 per hour
Part-time, Temporary
Immediate start available

We are currently recruiting for an organised and reliable Admin Assistant to support both Finance and HR functions for our client, a well-established business within the logistics and warehousing sector.

This is an excellent opportunity for someone with strong administrative skills, good attention to detail and a proactive approach. The successful candidate will provide essential day-to-day support across both departments, helping to ensure that administrative processes run smoothly and records are maintained accurately.

Key Responsibilities

Finance Administration

• Processing purchase ledger invoices and entering data into the accounting system.
• Assisting with reconciliations and maintaining accurate financial records.
• Raising purchase orders (POs).
• Assisting with invoice queries and liaising with suppliers and customers.
• Preparing and sending remittances.
• Providing general finance administration support, including data entry and filing.

HR Administration

• Maintaining employee records and updating the HR system.
• Supporting employee onboarding and offboarding processes.
• Updating training, absence and holiday records.
• Handling confidential employee information with professionalism and discretion.

General Administration

• Answering telephone calls and responding to emails.
• Directing enquiries to the appropriate departments.
• Updating spreadsheets using existing templates.
• Scanning, photocopying and managing documents.
• Maintaining electronic and paper filing systems.
• Ordering office supplies.
• Providing general administrative support across Finance and HR.

The Ideal Candidate

The successful candidate will have:

• Previous experience in an administrative or office support role.
• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Good IT skills, including confidence using Microsoft Office.
• The ability to manage a varied workload and prioritise tasks effectively.
• A professional, positive and helpful approach.
• The ability to work independently and as part of a team.
• Good communication skills and an understanding of confidentiality.

Previous experience in finance or HR administration would be advantageous but is not essential.