Administration Assistant

Castle View Personnel Ltd; Inverness; On-site; GBP 24,000 - 36,000; Full time

Job summary

Castle View Personnel Ltd is recruiting an Administrator to support day-to-day operations within our client organisation. The role focuses on processing financial transactions, maintaining accurate records and assisting with general administrative duties to keep the office running smoothly.

Key tasks include producing sales invoices, processing purchases, paying creditors, inputting data for cash flow, and supporting month-end reporting.

Qualifications

• Experience in accounts administration or bookkeeping.
• Strong organisational and record-keeping skills.
• Good knowledge of Microsoft 365, particularly Excel.
• A working knowledge of Sage Financial Accounting Package would be advantageous.
• Ability to manage multiple tasks and meet monthly reporting deadlines.
• Strong attention to detail and accuracy.
• Good written communication skills, particularly for preparing meeting minutes and reports.
• Ability to work independently and as part of a team.

Responsibilities

• Produce and process all sales invoices accurately.
• Process and record all purchase invoices.
• Pay creditors in accordance with agreed payment terms.
• Input financial data into the monthly cash flow and maintain supporting cash flow notes.
• Compile monthly financial reports at month end.
• Complete the month-end bank reconciliation if the Administrator is absent or when directed.
• Log and maintain records of all shipping movements.
• Attend meetings and draft accurate meeting minutes.
• Attend meetings and follow up on actions as required.
• Update social media platforms as required to support organisational communications.
• Other administrative duties as directed by management or in the absence of the Administrator.

Skills

Accounts administration

Record-keeping

Excel

Sage Accounting

Task management

Attention to detail

Meeting minutes

Teamwork

Tools

Sage Financial Accounting

Microsoft 365/Excel

Job description

Hours: Full Time (Monday – Friday 37.5 hours per week)

Job Purpose:

Our client is looking to appoint an Administrator to provide support to ensure the efficient day-to-day running of the organisation. The role is responsible for processing financial transactions, maintaining accurate records and assisting with general administrative duties.

Key Responsibilities:

• Produce and process all sales invoices accurately.
• Process and record all purchase invoices.
• Pay creditors in accordance with agreed payment terms.
• Input financial data into the monthly cash flow and maintain supporting cash flow notes.
• Compile monthly financial reports at month end.
• Complete the month-end bank reconciliation if the Administrator is absent or when directed.
• Log and maintain records of all shipping movements.
• Attend meetings and draft accurate meeting minutes.
• Attend meetings and follow up on actions as required.
• Update social media platforms as required to support organisational communications.
• Other administrative duties as directed by management or in the absence of the Administrator.

Key Skills & Experience

• Experience in accounts administration or bookkeeping.
• Strong organisational and record-keeping skills.
• Good knowledge of Microsoft 365, particularly Excel.
• A working knowledge of Sage Financial Accounting Package would be advantageous.
• Ability to manage multiple tasks and meet monthly reporting deadlines.
• Strong attention to detail and accuracy.
• Good written communication skills, particularly for preparing meeting minutes and reports.
• Ability to work independently and as part of a team.

Start Date: As soon as possible.