Administration & Finance Assistant PT 20hrs - Telford Centre Business Operations · Telford Centre

Savills Company; Telford; On-site; GBP 13,000 - 15,000; Part time

Benefits offered by this job

Flexible hours

Job summary

Savills is recruiting an Administration & Finance Assistant in Telford to support the Office Manager with timely reporting and accounting tasks. The role focuses on centre service charges, car park accounts, and utilities management, including tenancy changes and meter reads, while maintaining up-to-date training data.

You will assist with monthly reporting, supplier payments, and general administration to support the leadership team and ensure deadlines are met.

Qualifications

• 3 years minimum experience in a similar position.
• Working knowledge of basic financial accounting procedures.
• Proven track record in a relevant position.
• Competent technical and systems skills. Intermediate Excel skills preferable.
• Experience of Property Management and Retail desirable.

Responsibilities

• Supports the Office Manager by raising purchase orders, goods receipting and resolving queries promptly.
• Codes utility documents, submits invoices, handles tenancy changes, monitors meter reads and reconciles supplier accounts.
• Provides monthly information for budget holders on service charge performance.
• Assists with monthly service charge reporting.
• Assists the Centre Director with service charge and non-recoverable budget preparation.
• Produces evidence for internal accounting audits when required.
• Generates car park reports when needed.
• Performs general administration and reception cover as required.
• Sets up meeting rooms for hire.
• Provides general administrative support to the leadership team.

Skills

Financial accounting

Excel

Property management

Time management

Job description

Purpose of the Role

Reporting into the Centre Director, the Administration & Finance Assistant will support the Office Manager in delivering timely and accurate reporting, administrative and associated accounting functions, with particular focus on the centre service charges and car park accounts. In addition, there are administrative roles required to produce monthly management and accounting information in a specific format for sharing with the wider team, head office and the client. You will be responsible for supporting the Office Manager, ensuring that invoices are received promptly and correctly, before being sent for payment. There will be a specific focus on the management of utilities (both common parts and landlord controlled meters), including the handling the change of tenancy process, monitoring meter reads, and following up on queries to resolution. The role will also ensure up to date training data capture for the centre.

Key Responsibilities

• Supports the Office Manager, ensuring the raising of purchase orders, goods receipting and query resolution are actioned in a timely manner
• Utility documents coding, submission of invoices, change of tenancy forms, monitoring of meter reads and reconciliation of supplier accounts (both common parts and landlord controlled).
• Monthly information for budget holders for service charge performance.
• Assist the Office Manager with monthly service charge reporting.
• Assist the Centre Director with service charge and non recoverable budget preparation.
• Produce evidence for internal accounting audits when required.
• Produce car park reports when required.
• Any other duties as may be required from time to time including general administration and reception cover when required.
• Setting up meeting rooms for hire.
• General administration for the leadership team.

Stakeholder Relations

• Maintain positive relationships with all internal departments and off-site finance functions

Team Support

• Co-operate in the delivery of projects and/or activities that impact the Centre.
• Co-ordinate own activities with those of the department and other Centre personnel.
• Provide administrative support to other Centre personnel as required.
• Work with team members to achieve team and Centre objectives and aid as needed.

Risk Management

• Comply with the requirements of all health and safety legislation and Savills policies and procedures
• Undertake specific risk management tasks as delegated from time-to-time Completion of all statutory and company training

Skills, Knowledge and Experience

Qualifications & experience

• 3 years minimum experience working in a similar position
• A working knowledge of basic financial accounting procedures
• Proven track record in a relevant position
• Competent technical and systems skills. Intermediate excel skills preferable.
• Experience of Property Management and Retail desirable

Personal Specification

• Ability to work on own initiative, self-managing and motivating, able to acquire new skills quickly
• Ability to analyse information and identify solutions
• Strives to understand the business and its wider needs
• Takes responsibility for own actions and workload
• Proven awareness of and ability to meet deadlines and targets
• Proven ability to organise and prioritise workload to achieve maximum productivity
• Ability to work under pressure to strict deadlines
• Flexible
• Proven communicator with strong interpersonal skills at all levels
• Team Player – maintain close working relationships within team and other employees to achieve goals and profit

Working Hours - Monday – Friday: 10am- 2pm or Monday – Thursday 10am – 3pm, the role is flexible 20Hrs pw

Salary - £13.75ph