Finance and Operations Assistant

Cobalt Recruitment; Greater London; On-site; GBP 2,066,000 - 2,755,000; Part time

Job summary

Cobalt Recruitment is seeking a Property Finance and Operations Assistant for a part-time role in the London area. You will report to the Financial Controller and gain exposure to rent and service charge management, invoicing, and cashflow processes.

You will support quarter-end activities and charity trust administration while developing financial operations responsibilities within a small team.

Qualifications

• Experience in finance and administrative tasks relevant to property operations.
• Solid grasp of basic double-entry bookkeeping and accounting concepts.
• Strong attention to detail and clear communication.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to prioritise workload and work independently within a small team.
• Propman knowledge and AAT-type qualification are desirable but not essential.

Responsibilities

• Raise rent and service charge demands and manage credit control.
• Process invoices, expenses, payments and utility recharges.
• Complete bank reconciliations and maintain cashflow records.
• Maintain ledgers using Propman and support VAT preparations.
• Assist with charity trust administration and donations.
• Support office operations, supplier records and correspondence.

Skills

Finance & admin responsibilities

Accounting understanding

Attention to detail

Microsoft Office / Google Workspace

Prioritising workloads

Propman knowledge

Education

AAT or equivalent qualification

Tools

Propman

Microsoft Office

Job description

The organisation

You'll join a small property business offering broad exposure across several real estate investment and development companies. The role provides part-time flexibility and the opportunity to develop as your responsibilities grow.

The role and responsibilities

Reporting directly to the Financial Controller, the Property Finance and Operations Assistant will:

Raise rent and service charge demands and manage credit control.

Process invoices, expenses, payments and utility recharges.

Complete bank reconciliations and maintain cashflow records.

Maintain sales and purchase ledgers using Propman.

Support quarter-end processes, VAT preparation and service charge reconciliations.

Assist with Charity Trust administration and donations.

Support the smooth running of the office, including systems, suppliers, records and correspondence.

The skills needed

The successful Property Finance and Operations Assistant will have:

Working knowledge of similar finance and administrative responsibilities.

A sound understanding of basic accounting and double-entry bookkeeping.

Good attention to detail and communication skills.

Working knowledge of Microsoft Office or Google Workspace.

The ability to prioritise workloads and work independently within a small team.

Property-sector experience, Propman knowledge and an AAT or similar qualification are desirable rather than essential.

This is an opportunity for a Property Finance and Operations Assistant seeking a broad part-time role with direct exposure to the Financial Controller and room to develop.