Administration Coordinator

LGBT Jobs; West of England; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Pension

Private medical

Life assurance

Car scheme

Job summary

Willmott Dixon in Pill, near Bristol, is seeking a highly organised Administrator to support the Executive Assistant and the People Team, ensuring smooth office operations.

You will handle travel bookings, welcome visitors, answer calls, and coordinate meetings, with flexible home working on Fridays and a 37.5 hour week.

Qualifications

• Proven experience in admin support and proficient in Microsoft Office.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Support Executive Administrator and People Team with daily admin tasks.
• Coordinate travel bookings and hotel arrangements for colleagues.
• Greet visitors and manage office operations including deliveries and lunches.
• Answer incoming calls and manage meeting schedules.

Skills

Microsoft Office

Microsoft Excel

Administrative support

Customer service

Job description

Administrator role in Pill, near Bristol

Supporting Executive Administrator and People Team

Providing office operations and travel booking

Essential experience in admin support and proficiency in Microsoft Office

Full-time, 37.5 hours per week, flexible home working

Competitive benefits including pension, medical, life assurance and car scheme

Willmott Dixon is looking to recruit a highly organised Administrator to join our team and work from our office in Pill, near Bristol. The successful candidate will be responsible for providing administrative support to the Executive Assistant, the People Team and support the smooth running of the office. The role requires a proactive and efficient individual who can handle a variety of tasks with a high degree of accuracy and professionalism.

Reporting to our Executive Assistant, the key responsibilities are

• Supporting our Executive Administrator with any ad-hoc tasks to support our board of directors and the wider business
• Providing administrative support to various departments within the business
• Booking hotels and train travel for colleagues
• Supporting with all office operations including ordering lunches and greeting visitors
• Answering incoming calls 8:30am to 5pm every day
• Assist and own the scheduling and coordination of meetings and events
• To be the 'go-to' person within the Bristol office
• Travel to the other regional offices when needed, particularly Cardiff office on a regular basis, and event locations
• Covering other administrators during holiday and peak periods
• Be the champion for any social and people initiatives
• Proven experience as an administrator or in admin support roles.
• Proficient in Microsoft Office Suite
• Intermediate Microsoft Excel experience
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Ability to work independently and as part of a team
• Valid driving licence
• Previous experience in a customer service role
• Experience in the construction industry would be beneficial but not necessary

Additional Information

Working Hours

Full-time permanent role, 37.5 hours per week, Monday to Friday, 8.30am to 5.00pm, we would consider home working on a Friday.

In Return:

we offer generous rewards for our people with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes, but is not limited to, an enhanced pension scheme, discounted private medical, life assurance, incentive bonus, and a car scheme that will make us a market leader in sustainable company travel.

Willmott Dixon embraces diversity in the workplace and will consider flexible and agile working.

We are a disability confident employer.

About Us

With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Willmott Dixon was recognised by The Sunday Times as one of the Top 10 'Big' Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe's 1,000 best workplaces by the Financial Times in 2025.

Willmott Dixon is also the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.