Administration Coordinator

Willmott Dixon Group; West of England; On-site; GBP 22,000 - 27,000; Full time

Benefits offered by this job

Enhanced pension scheme

Private medical insurance

Life assurance

Incentive bonus

Company car scheme

Job summary

Willmott Dixon in Pill, near Bristol, is seeking a highly organised Administrator to join our team and provide support to the Executive Assistant and People Team. The role involves coordinating office operations, booking travel, greeting visitors, and ensuring smooth daily workflow from 8:30am to 5pm.

You will act as the go-to person in the Bristol office, work with other regional offices, handle ad-hoc tasks for the board, and promote people initiatives.

Qualifications

• Proven experience as an administrator or in admin support roles.
• Proficient in Microsoft Office Suite.
• Intermediate Microsoft Excel experience.
• Excellent written and verbal communication skills.
• Strong interpersonal skills.
• Ability to work independently and as part of a team.
• Valid driving licence.

Responsibilities

• Provide administrative support to the Executive Assistant and People Team.
• Support office operations including arranging travel, hotels and meetings.
• Answer and manage calls during office hours (8:30am–5pm).
• Coordinate scheduling and events; act as the go-to person in the Bristol office.
• Travel to other regional offices when needed (Cardiff).
• Cover for colleagues during holidays and peak periods.
• Champion social and people initiatives.

Skills

Excellent written and verbal skills

Strong interpersonal skills

Independent and team worker

Tools

Microsoft Office Suite

Microsoft Excel

Job description

Willmott Dixon is looking to recruit a highly organised Administrator to join our team and work from our office in Pill, near Bristol. The successful candidate will be responsible for providing administrative support to the Executive Assistant, the People Team and support the smooth running of the office. The role requires a proactive and efficient individual who can handle a variety of tasks with a high degree of accuracy and professionalism.

Reporting to our Executive Assistant, the key responsibilities are

• Supporting our Executive Administrator with any ad-hoc tasks to support our board of directors and the wider business
• Providing administrative support to various departments within the business
• Booking hotels and train travel for colleagues
• Supporting with all office operations including ordering lunches and greeting visitors
• Answering incoming calls 8:30am to 5pm every day
• Assist and own the scheduling and coordination of meetings and events
• To be the \"go-to\" person within the Bristol office
• Travel to the other regional offices when needed, particularly Cardiff office on a regular basis, and event locations
• Covering other administrators during holiday and peak periods
• Be the champion for any social and people initiatives

Essential Criteria

• Proven experience as an administrator or in admin support roles.
• Proficient in Microsoft Office Suite
• Intermediate Microsoft Excel experience
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Ability to work independently and as part of a team
• Valid driving licence

Desirable Criteria

• Previous experience in a customer service role
• Experience in the construction industry would be beneficial but not necessary

Additional Information

Working Hours: Full-time permanent role, 37.5 hours per week, Monday to Friday, 8.30am to 5.00pm, we would consider home working on a Friday.

In Return:

• We offer generous rewards for our people with a competitive package that gives you flexible benefits to fit your lifestyle and priorities.
• An enhanced pension scheme
• Discounted private medical
• Life assurance
• Incentive bonus
• A car scheme that will make us a market leader in sustainable company travel.

Willmott Dixon embraces diversity in the workplace and will consider flexible and agile working.

We are a disability confident employer.

About Us

With over 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Willmott Dixon was recognised by The Sunday Times as one of the Top 10 \"Big\" Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe's 1,000 best workplaces by the Financial Times in 2025.

Willmott Dixon is also the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.