Administration Assistant – Unscheduled Care

NHS Scotland; Scotland; Remote; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Flexible working

Job summary

NHS Scotland is seeking an administrative support professional to assist the Unscheduled Care Service across Broadford and Portree Hospitals on the Isle of Skye. The role involves busy diary management, meeting coordination, and handling non-clinical workload to ensure smooth service delivery.

You will contribute to planning, documentation, and correspondence while developing autonomy with guidance from Team Leads; training and induction provided, with flexible working options where possible.

Qualifications

• Experience providing admin support in healthcare settings is desirable.
• Proficiency in Microsoft Office is essential and attention to detail is required.

Responsibilities

• Manage and coordinate Team Lead’s diary and meetings.
• Prioritise and organise non-clinical workload and prepare paperwork.
• Transcribe documents and manage filing systems and email inbox.
• Support reporting, returns, and general queries.

Skills

Microsoft Office

Diary management

Administrative support

Communication

Tools

Microsoft Office Suite

Job description

Broadford Hospital

An opportunity has arisen to provide administrative support to the Unscheduled Care Service within the Isle of Skye.

The Unscheduled Care Service delivers Nursing and Advanced Practice patient care across both Broadford Hospital and Portree Hospital Urgent Care Centre. This post would include office-based days in both Broadford and Portree Hospital to support the Unscheduled Care Service here on Skye.

You will be part of the Unscheduled Care Team dedicated to providing excellent patient care and vital to the smooth running of the service. The post will be a fast, dynamic and varied.

Duties will include managing and co-ordinating Team Lead’s diary; co-ordinate meetings and other events; forward planning and prioritisation of incoming non-clinical workload; compiling meeting agendas and prepare accompanying paperwork; transcribing documents and managing file systems; prioritise email inbox; submission of departmental returns; reports and correspondence and answer general queries.

Proficiency in Microsoft office systems is essential. A full induction will be provided with ongoing training opportunities appropriate to the role. You will be developing the role with the Team Leads guidance working towards a level of autonomy when established in post.

For further information regarding working and living on Skye, please visit the Work on Skye website by following this link: Home | Work On Skye

For any informal enquiries please contact: Graham Monro, Clinical Lead For Urgent Care Service, Skye and Lochalsh - [e-mail] or Pamela Scally, Integrated Team Manager - [e-mail]

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS).

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Additional information for candidates

Flexible Working

• Flexible working options may be available, depending on the role and service needs. If this is important to you, please discuss it at interview.

Tha fàilte air tagraidhean bho luchd labhairt na Gàidhlig

Care and compassion

Dignity and respect

Openness, honesty and responsibility

Quality and teamwork

Remote rural