Administration Assistant – Unscheduled Care

NHS National Services Scotland; Broadford; On-site; GBP 21,000 - 28,000; Full time

Job summary

NHS National Services Scotland is seeking an administrative support specialist to assist the Unscheduled Care Service on the Isle of Skye, covering Broadford and Portree hospitals. The role involves office-based days at both sites to support the Unscheduled Care Service, with fast-paced, varied duties.

You will join the Unscheduled Care Team, developing the role under Team Leads guidance towards greater autonomy, with opportunities for ongoing training and development in Microsoft Office and

Qualifications

• Proficiency in Microsoft Office is essential.
• Experience in diary management and coordinating meetings is preferred.
• Strong administrative and organisational skills are required.

Responsibilities

• Manage and coordinate Team Lead’s diary.
• Coordinate meetings and other events.
• Prioritise incoming non-clinical workload and prepare agendas.
• Transcribe documents and manage file systems.
• Prioritise email inbox and handle general queries.
• Support submission of departmental returns and produce reports.

Skills

Microsoft Office

Diary management

Meeting coordination

Administrative support

Job description

An opportunity has arisen to provide administrative support to the Unscheduled Care Service within the Isle of Skye. The Unscheduled Care Service delivers Nursing and Advanced Practice patient care across both Broadford Hospital and Portree Hospital Urgent Care Centre. This post would include office-based days in both Broadford and Portree Hospital to support the Unscheduled Care Service here on Skye.

You will be part of the Unscheduled Care Team dedicated to providing excellent patient care and vital to the smooth running of the service. The post will be a fast, dynamic and varied.

• Managing and co-ordinating Team Lead’s diary;
• Co-ordinate meetings and other events;
• Forward planning and prioritisation of incoming non-clinical workload;
• Compiling meeting agendas and prepare accompanying paperwork;
• Transcribing documents and managing file systems;
• Prioritise email inbox;
• Submission of departmental returns;
• Reports and correspondence and answer general queries.

Proficiency in Microsoft office systems is essential. A full induction will be provided with ongoing training opportunities appropriate to the role. You will be developing the role with the Team Leads guidance working towards a level of autonomy when established in post.

For further information regarding working and living on Skye, please visit the Work on Skye website by following this link: Home | Work On Skye

For any informal enquiries please contact: Graham Monro, Clinical Lead For Urgent Care Service, Skye and Lochalsh - [e-mail] or Pamela Scally, Integrated Team Manager - [e-mail]

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS).

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Tha fàilte air tagraidhean bho luchd‑labhairt na Gàidhlig

Flexible Working

• Flexible working options may be available, depending on the role and service needs. If this is important to you, please discuss it at interview.

Care and compassion

Dignity and respect

Openness, honesty and responsibility

Quality and teamwork