Administration Assistant - Longford Park Primary School

Coventry City Council; West Midlands; On-site; GBP 12,000 - 13,000; Part time

Job summary

Coventry City Council’s Longford Park Primary School is seeking a meticulous Administration Assistant to support the School Business Manager and the office team. The role requires familiarity with Microsoft Office and Excel, and a confident, articulate demeanor to provide excellent administrative support within a thriving school environment.

Longford Park Primary School is a one-form-entry school for ages 3–11, accredited Thrive, with LoTC silver.

Qualifications

• Familiar with Microsoft Office packages and Excel.
• Confident, well presented and articulate.
• Ability to support attendance and reporting processes.

Responsibilities

• Undertake reception duties and greet visitors.
• Manage school absence and attendance reporting for the headteacher.
• Organise school dinners daily and provide numbers to the kitchen.
• Maintain pupil and staff data on the school management system as directed.
• Handle incoming/outgoing post and telephone enquiries.

Skills

Microsoft Office

Excel

Reception duties

Customer service

Job description

Administration Assistant - Longford Park Primary School

Job Type: Permanent Job Sector: Education Region: West Midlands Location: Longford Park Primary School, Windmill Road, Coventry Salary Description: £12,395 - £12,793 (Pro Rata based on hours and term time only) Posted: 22/10/2026 Recruiter: Coventry City Council Job Ref: coventrycc/TP/501/13503

We are looking to appoint a committed and highly effective Administration Assistant to join our dedicated office team. The successful candidate will be familiar with Microsoft IT packages and Excel. In addition, you will also be a confident, well presented and articulate individual looking to provide excellent administration support within this outstanding educational setting. Longford Park Primary School is a one-form entry school for children aged 3 -11 years old. We are an accredited Thrive school and have a recognised Learning Outside the Classroom (LoTC) silver award. Our staff have a passion to support our children and their families. Longford Park School empowers the children to become confident, resilient, and articulate young people who aspire to be the best version of themselves. We offer a calm, respectful and nurturing atmosphere and set high standards of respect, courtesy, hard work and achievement for all children and adults. What is the job role? In your role you will be working to support the School Business Manager along with the office team on a day-to-day basis and will include some of the following duties: Undertake reception dutiesHelp to create a pleasant welcoming atmosphereDeal with visitors to the school, issue visitor passes and notify person they have come to see.Manage school absence & attendance, including producing reporting for the head teacher Organise school dinners daily, providing numbers and necessary information to the kitchen. Give information and guidance to parents and others as appropriate.Be a point of contact for pupils requiring help and support, referring them on as appropriate.Deal with incoming and outgoing post, e.g. sort and distribute, ensuring urgent post is sent.Deal with telephone enquiries, taking messages and passing on for dealing with as appropriate.Filing, e.g. personnel documents etc.Generate standard letters – amend with up-to-date information e.g. letters to parents re events in school.Produce documents from drafts, e.g. from teachers and the headteacher.Distribute documents and materials within the school.Take payments for school visits, clubs and other planned activities RecordsMaintain pupil and staff data on the school’s management system, as instructed by the School Business ManagerRecord and maintain attendance data and complete records for admissions and leaversMaintain records, files and databases, update, retrieve information and collate reports under directionAssist in completing statutory returnsOtherAssist with making arrangements for visits to the schoolAssist with pupil welfare, liaising with parentsAttend and participate in relevant meetings as requiredAny other administration/ office duties that fall within the scope of a Grade 3 administration postMore detailed information can be found on the enclosed job description and person specification documents.

Hours of work - 20 hours per week Monday to Friday, (8:30am – 12:30pm), 38 weeks term time with 5 additional days (teacher training days) Closing date: 02/11/2026 Interview date: 06/11/2026

Our workforce data shows that men and people from minority ethnic backgrounds are under-represented. This does not prevent individuals with or without other protected characteristics as set out within the Equality Act 2010 from applying for this post. Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an enhanced criminal record check via the DBS, all relevant safeguarding and pre-employment clearances, and the receipt of two satisfactory references. Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre employment check with effect 1 Sept 22, please note, an online search may form part of this recruitment process.