Administration Assistant - Longford Park Primary School

Coventry City; Coventry; On-site; GBP 12,000 - 13,000; Part time

Job summary

Coventry City Council is seeking an Administration Assistant for Longford Park Primary School to join an office team delivering friendly, efficient admin support.

The role covers greeting visitors, managing attendance, processing payments, producing letters and reports, and supporting the School Business Manager. Hours are 20 per week, term-time, 8:30am–12:30pm, with pro rata salary £12,395–£12,793.

Qualifications

• Familiar with Microsoft IT packages and Excel.
• Confident, well presented and articulate communicator.

Responsibilities

• Greet visitors and issue visitor passes, directing to the appropriate person.
• Manage school absence and attendance, generate reports for the head teacher.
• Organise school dinners daily and provide numbers to the kitchen.
• Provide information and guidance to parents and others as appropriate.
• Handle post and telephone enquiries, take messages as needed.
• Produce standard letters and documents from drafts for teachers and headteacher.
• Distribute documents and materials within the school.
• Take payments for school visits, clubs and activities.

Skills

Microsoft Office

Excel

Job description

Jobs and careers with Coventry City Council

Administration Assistant - Longford Park Primary School

What is the job role?

We are looking to appoint a committed and highly effective Administration Assistant to join our dedicated office team.

The successful candidate will be familiar with Microsoft IT packages and Excel. In addition, you will also be a confident, well presented and articulate individual looking to provide excellent administration support within this outstanding educational setting.

Longford Park Primary School is a one‑form entry school for children aged 3 -11 years old. We are an accredited Thrive school and have a recognised Learning Outside the Classroom (LoTC) silver award. Our staff have a passion to support our children and their families. Longford Park School empowers the children to become confident, resilient, and articulate young people who aspire to be the best version of themselves. We offer a calm, respectful and nurturing atmosphere and set high standards of respect, courtesy, hard work and achievement for all children and adults.

Who are we looking for?

In your role you will be working to support the School Business Manager along with the office team on a day-to-day basis and will include some of the following duties:

• Help to create a pleasant welcoming atmosphere
• Deal with visitors to the school, issue visitor passes and notify person they have come to see.
• Manage school absence & attendance, including producing reporting for the head teacher
• Organise school dinners daily, providing numbers and necessary information to the kitchen.
• Give information and guidance to parents and others as appropriate.
• Be a point of contact for pupils requiring help and support, referring them on as appropriate.
• Deal with incoming and outgoing post, e.g. sort and distribute, ensuring urgent post is sent.
• Deal with telephone enquiries, taking messages and passing on for dealing with as appropriate.
• Generate standard letters - amend with up-to-date information e.g. letters to parents re events in school.
• Produce documents from drafts, e.g. from teachers and the headteacher.
• Distribute documents and materials within the school.
• Take payments for school visits, clubs and other planned activities

Records

• Maintain pupil and staff data on the school's management system, as instructed by the School Business Manager
• Record and maintain attendance data and complete records for admissions and leavers
• Maintain records, files and databases, update, retrieve information and collate reports under direction
• Assist in completing statutory returns

Other

• Assist with making arrangements for visits to the school
• Assist with pupil welfare, liaising with parents
• Attend and participate in relevant meetings as required
• Any other administration/ office duties that fall within the scope of a Grade 3 administration post

More detailed information can be found on the enclosed job description and person specification documents.

Hours of work - 20 hours per week Monday to Friday, (8:30am - 12:30pm), 38 weeks term time with 5 additional days (teacher training days)

Our workforce data shows that men and people from minority ethnic backgrounds are under‑represented, we encourage applicants from these backgrounds to apply. This does not prevent individuals with or without other protected characteristics as set out within the Equality Act 2010 from applying for this post.

Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an enhanced criminal record check via the DBS, all relevant safeguarding and pre‑employment clearances, and the receipt of two satisfactory references.

Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre employment check with effect 1 Sept 22, please note, an online search may form part of this recruitment process.

Administration Assistant - Longford Park Primary School

• Salary £12,395 - £12,793 (Pro Rata based on hours and term time only)
• Frequency Annual
• Job Reference coventrycc/TP/501/13503
• Contract Type Term Time Only
• Closing Date 2 November, 2026
• Job Category Schools/Academies - Support Staff Roles
• Business Unit Schools
• Location Longford Park Primary School, Windmill Road, Coventry, United Kingdom (Incl. Northern Ireland)