Administration Assistant (INTERNAL ONLY)

Percy Hedley Foundation; Newcastle upon Tyne; On-site; GBP 20,000 - 24,000; Full time

Benefits offered by this job

Wellbeing support

Contributory Pension

Induction & training

Employee Assistance Programme

Rewards scheme

Cycle to Work

Sociable hours

School holidays off

Job summary

Percy Hedley School is seeking an Administration Assistant to support the busy school office. You will manage the ordering process and provide comprehensive administrative support to the team, ensuring smooth daily operations and accurate records.

Working Monday to Friday, 9am–4.30pm, term-time only plus two extra days in school holidays, you will assist with reception duties and contribute to an efficient, friendly environment for pupils, families and staff.

Qualifications

• Strong literacy and numeracy skills with good general education.
• NVQ/RSA level 3 or equivalent qualification.
• Experience with finance or school ordering processes is desirable.

Responsibilities

• Provide administrative service in school and manage the ordering process.
• Support with reception duties as the school office is the first point of contact.
• Assist with other administration tasks to ensure smooth running of the school.

Skills

Literacy skills

Numeracy skills

Organised / initiative

Education

NVQ/RSA Level 3 or equivalent

Job description

Administration Assistant (INTERNAL ONLY)

Who We Are

Percy Hedley School is a school that sets out to make a difference to the learning, wellbeing and future life chances of children with additional needs. Teachers, therapists and special/learning support assistants work together in trans-disciplinary teams to meet the individual needs of every pupil. Together, we believe we can unlock each child’s potential and support achievement for all.

Percy Hedley School specialises in working with two distinct groups of children who have cerebral palsy and/or speech, language and communication difficulties and other complex difficulties including ASD, dyspraxia, dyslexia, and ADHD. We set out to make a difference to the learning, wellbeing, and future life chances of children. Teachers, Therapists and Learning Support Assistants work together in trans-disciplinary teams to meet the individual needs of every pupil. Together, we believe we can unlock each child’s potential and support achievement for all.

The Role

Working closely with the Lead Admin, and staff team, you will provide an excellent administrative service in school. Your primary responsibility will be managing the administration of the school’s ordering process, alongside other varied administration tasks integral to the smooth running of the school. You will also support with some reception duties as the school office is the first point of contact for our outstanding school.

You will be a positive and courteous team player, able to work using your initiative with a flexible but highly organised approach to tasks. With a good general standard of education and strong literacy/numeracy skills, you will hold relevant NVQ/RSA qualifications to level 3 or equivalent and you will have previous finance experience.

This role is full time hours, working Monday - Friday, 9am - 4.30pm, term time only, plus 2 additional days to be worked within school holidays across the year (specific days to be in agreement with Senior School Business Manager).

Why Work for Us

Percy Hedley School encourages career development and progression. We run a robust training programme and also have development opportunities both within school and across the wider Foundation.

We also offer the following benefits to staff:

• Wellbeing support (including occupational health, physio services and counselling services)
• Contributory Pension Scheme.
• Induction and ongoing training
• Employee Assistance Programme
• Access to a rewards scheme designed to save money on shopping
• Cycle to Work Scheme
• Sociable working hours, finishing at 4pm most days.
• Have the school holidays off

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants should be aware that the post will only be offered to successful candidates subject to an Enhanced DBS and barring checks as well as other employment clearances such as referencing in line with our regulator’s legislation requirements.

Please note that this role is classed as regulated activity as it involves working directly with children and/or vulnerable adults. All shortlisted candidates will be asked to complete a criminal records self-declaration form prior to interview, and all candidates will be subject to an online check prior to interview. The amendments to the Exceptions Order 1975 (2013, 2020 & 2023) provide that certain spent convictions and cautions are 'protected' and are not subject to disclosure toemployers, andcannot betaken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Ministry of Justice website.

Please note it is an offence to apply for this role if the applicant is barred from engaging in regulated activity relevant to children and the Percy Hedley Foundation has the right to respond appropriately.

As a disability confident employer who is registered and accredited by the scheme, we would encourage all applications but please reach out if you require any guidance or support in your application.

Please access the following link for our child protection policy:

This advert will close at midnight on Thursday 24th September.