Administration Assistant

Butler Rose Ltd; United Kingdom; On-site; GBP 40,000 - 60,000; Full time

Job summary

A respected recruitment partner is seeking an Administration Assistant to join a friendly operations team in Carlisle. In this full-time role, you'll be the central hub for project coordination and support various teams to ensure efficiency. The role offers a competitive salary, 25 days of holiday plus bank holidays, and opportunities for career development. If you're organised and enjoy multitasking, apply today for this valued position!

Benefits

Competitive salary

25 days holiday + bank holidays

Free onsite parking

Supportive team culture

Career development opportunities

Chance to shape operations

Qualifications

• Experience in administrative roles preferred.
• Ability to multitask effectively.
• Access to a vehicle due to location.

Responsibilities

• Build and update project schedules.
• Coordinate resources and keep plans current.
• Support Contract Managers with day-to-day admin.
• Manage digital and paper records efficiently.
• Assist with vehicle maintenance and travel bookings.

Skills

Confident using Outlook, Excel and Word

Naturally organised

Able to prioritise

Clear, friendly and professional communicator

Enjoys being part of a supportive team

Experience creating or updating schedules

Comfortable helping to plan workloads

Job description

Administration Assistant - Carlisle

Full-time - Immediate start available!

Exclusive Recruitment Partner: Butler Rose Lancashire & Cumbria

Looking for a role where you're valued, trusted and genuinely make a difference?

This is a fantastic opportunity for a positive, organised and people-focused Administrator to join a friendly and supportive operations team at a well-established business in Carlisle.

If you love variety, enjoy being the “go-to” person, and get satisfaction from keeping things running smoothly, this is the perfect role for you.

You'll be joining a company with strong values, a great culture, and brilliant long-term career opportunities.

What You'll Be Doing

No two days are the same! You'll become the central hub of the operations team, making sure everything stays on track and everyone has what they need to succeed.

You will:

• Build and update project schedules so everyone knows what's happening and when
• Help teams stay aligned by coordinating resources and keeping plans current
• Pull together simple reports that show progress and highlight what's needed
• Promote safe working practices in your day-to-day tasks
• Be the friendly voice on the phone and the welcoming face at reception
• Keep digital and paper records organised and easy to find
• Make sure mail, documents and information reach the right people promptly
• Support Contract Managers with day-to-day admin
• Arrange vehicle maintenance and service schedules
• Book accommodation and travel when needed
• Collaborate with Operations, Commercial and Finance teams to solve problems
• Gather key documents (timesheets, invoices, labour records, vehicle checks)
• Ensure managers have everything they need for quick approvals
• Maintain supervisor documentation so it's always up to date
• Share snag lists with the right people to keep projects moving
• Jump in to help with anything that supports the wider team

What You'll Bring

We're looking for someone who loves being organised and supporting others. If this sounds like you, we want to hear from you!

• Confident using Outlook, Excel and Word
• Naturally organised with a knack for multitasking
• Able to prioritise when everything feels important
• Clear, friendly and professional communicator
• Enjoys being part of a supportive team
• Experience creating or updating schedules or timelines
• Comfortable helping to plan workloads or resources
• Access to a vehicle due to the location on the outskirts of Carlisle

What's In It For You?

• Competitive salary
• 25 days holiday + bank holidays
• Free onsite parking
• Supportive team culture
• Career development and progression opportunities
• The chance to really shape how things run

Ready to join a team that values you?

Apply today through Butler Rose Lancashire & Cumbria, our exclusive recruitment partner for this role.

We'd love to hear from you

#IND-LL-25

Butler Rose is committed to equality in the workplace and is an equal opportunity employer. Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.