Administration Assistant

North Yorkshire Council; Scarborough; On-site; GBP 18,000 - 24,000; Full time

Job summary

Gladstone Road Primary School in Scarborough is seeking an Administration Assistant to join our friendly office team. You will be the first face pupils, parents and visitors see, handling reception duties and keeping every day running smoothly for 700 pupils.

You will work with our School Business Manager and fellow admins, utilising MS Office, maintaining records and supporting reporting. We offer varied, rewarding work in a dynamic school environment with development opportunities.

Qualifications

• Knowledge of administration and office systems.
• Clerical or administrative experience.
• Experience of working with Microsoft Office.
• Computer literate with good numeracy and literacy.
• Strong interpersonal and communication skills.
• Ability to meet deadlines.
• Literacy and numeracy qualifications (e.g., Level 2 / GCSE).

Responsibilities

• Maintain computerised and manual pupil/staff records.
• Undertake reception duties; act as first point of contact in response to telephone and face to face enquiries
• Assist in preparation of reports
• Take minutes at various meetings as required
• Undertake administration of school accounts, including handling of small amounts of cash and chasing dinner money arrears
• Check and sign in incoming orders
• Administration of school dinner including allergy management, working closely with the kitchen
• Administration of medical conditions
• Administering first aid, and analysing first aid incidents for any patterns
• Keeping up to date club registers, records of trip permission slips, staff training records, In line with KCSIE requirements, please complete your full employment history to ensure any gaps in your education and career history are accounted for.

Skills

Administrative experience

Microsoft Office

Computer literate

Interpersonal skills

Numeracy

Literacy

Attention to detail

Education

GCSE Level 2

Level 2 / GCSE equivalent

Job description

• Maintain computerised and manual pupil/staff records
• Undertake reception duties; act as first point of contact in response to telephone and face to face enquiries
• Assist in preparation of reports
• Take minutes at various meetings as required
• Undertake some administration of school accounts, including handling of small amounts of cash and chasing dinner money arrears
• Check and sign in incoming orders
• Administration of school dinner including allergy management, working closely with the kitchen
• Administration of medical conditions
• Administering first aid, and analysing first aid incidents for any patterns
• Keeping up to date club registers, records of trip permission slips, staff training records, In line with KCSIE requirements, please complete your full employment history to ensure any gaps in your education and career history are accounted for.

Start Date: ASAP

• Knowledge of administration and office systems
• Clerical or administrative experience
• Experience of working with Microsoft Office
• Computer literate
• Good interpersonal and communication skills
• Good numeracy and literacy skills
• Judgement skills
• Ability to work to deadlines
• Literacy & numeracy qualification e.g. Level 2 qualification / GCSE C / 4, A school with a renewed focus that puts pastoral and nurture provision at its heart and an aspirational outlook for our children
• Happy, enthusiastic children who are thriving and have a thirst for learning
• Clear and tailored CPD for all staff

Suitable References

Suitable References When completing your application, please provide two employment referees. Generally, this should be your current and most recent Headteacher or line manager. Please note if your former Headteacher or line manager has since left, please use an alternative current senior staff member as they need to be in post at your former location to be able to confirm your details in full. Unfortunately, we cannot accept personal references or personal email addresses. Please get in touch for any queries if you are unsure.

Supporting Information

Supporting Information The supporting information section of your application should clearly evidence your ability to meet the requirements we have outlined in the job description & person specification. This will be used to shortlist applicants for this role and therefore it is imperative that you provide evidence as requested. We are committed to meeting the needs of our diverse community and aim to have a workforce reflecting this diversity. We are also committed to safeguarding and promoting the welfare of children, young people and adults. We have a robust and all staff will receive training relevant to their role at induction and throughout employment at the school. We expect all staff and volunteers to share this commitment. Please note this post is in regulated activity and exempt from the rehabilitation of Offenders Act 1974 and subject to satisfactory references and an enhanced DBS criminal records and barred list check for work with children. An online search may be undertaken as part of the recruitment process on information available in the public domain. Candidates should disclose anything that may be relevant in line with North Yorkshire Council (NYC) advertise vacancies and process applications on behalf of schools and external organisations (third parties) in North Yorkshire. NYC are not responsible for the recruitment/employment practices of third parties and accept no liability in relation to the vacancy and any subsequent recruitment/employment processes. Further information on how we process your data can be found .

About Gladstone Road Primary School

A historic school, providing education to the children of Scarborough since 1896 Here at , we provide a friendly and inspirational education setting for our staff and children. As a four-form primary school you join the largest primary team (in the area) who will support and challenge you in your practice. Set in a historic school in the heart of Scarborough, we are very much an extension of local families and communities, and we pride ourselves on being able to offer more than just 'schooling'. We make the most of what is in the local area to provide pupils with a variety of educational experiences, ranging from annual trips to the beach in the summertime, attending local museums and art galleries, castles and more. Linking the curriculum to offsite activities to bring learning to life. Being part of #teamglaggo means you will be part of a forward-thinking, evolving, individual school. We welcomed our experienced Headteacher in January 2020 and since then, have overhauled our curriculum, leadership structure, provision, and learning environments, which we celebrated with a 'Good' Ofsted report in July 2023. We have a committed, talented and cohesive staff, delightful children and strong and supportive Governors - every one of us united to build a school we can all be proud of.

Our Opportunity

We are looking for an Administration Assistant to join our friendly office team. The role is front of house, you will be the first face our pupils, parents and visitors see when they visit our school. With 700 pupils there is rarely a quiet moment, and no two days are the same! We are looking for someone who is friendly, organised, with attention to detail and adaptable to change. You will be supported by our School Business Manager, Senior Administration Assistant and two other Administration Assistants. Our office team are at the heart of our school, making sure that everything runs smoothly. Working in our school is incredibly rewarding. Our support staff are highly regarded, and we pride ourselves on developing our support colleagues to excel and further develop their career through specialised training and career paths.