Administration Assistant

Gladstone Road Primary School; Scarborough; On-site; GBP 18,000 - 24,000; Full time

Job summary

Gladstone Road Primary School is seeking an Administration Assistant to join our friendly office team. The role is front of house, you will be the first face our pupils, parents and visitors see when they visit our school. With 700 pupils there is rarely a quiet moment, and no two days are the same!

We are looking for someone who is friendly, organised, with attention to detail and adaptable to change. You will be supported by our School Business Manager and two other Assistants.

Qualifications

• Experience in administration and office systems.
• Clerical or administrative experience.
• Experience of working with Microsoft Office.
• Computer literate.
• Good interpersonal and communication skills.
• Good numeracy and literacy skills.
• Judgement skills.
• Ability to work to deadlines.

Responsibilities

• Maintain computerised and manual pupil/staff records.
• Undertake reception duties; act as first point of contact in response to telephone and face to face enquiries.
• Assist in preparation of reports.
• Take minutes at various meetings as required.
• Undertake some administration of school accounts, including handling of small amounts of cash and chasing dinner money arrears.
• Check and sign in incoming orders.
• Administration of school dinner including allergy management, working closely with the kitchen.
• Administration of medical conditions.
• Administering first aid, and analysing first aid incidents for any patterns.
• Keeping up to date club registers, records of trip permission slips, staff training records.

Skills

Administration basics

Microsoft Office

Clerical experience

Customer-facing communication

Numeracy and literacy

Attention to detail

Deadline-oriented

Teamwork

Education

Literacy & Numeracy qualification (GCSE C/4 or equivalent)

Job description

Our Opportunity

We are looking for an Administration Assistant to join our friendly office team. The role is front of house, you will be the first face our pupils, parents and visitors see when they visit our school. With 700 pupils there is rarely a quiet moment, and no two days are the same! We are looking for someone who is friendly, organised, with attention to detail and adaptable to change.

You will be supported by our School Business Manager, Senior Administration Assistant and two other Administration Assistants. Our office team are at the heart of our school, making sure that everything runs smoothly.

Working in our school is incredibly rewarding. Our support staff are highly regarded, and we pride ourselves on developing our support colleagues to excel and further develop their career through specialised training and career paths.

We encourage applications from candidates who have a passion for education and wish to work in a setting which offers reward and challenge. A resilient, robust and positive mindset are required.

Key Duties:

• Maintain computerised and manual pupil/staff records
• Undertake reception duties; act as first point of contact in response to telephone and face to face enquiries
• Assist in preparation of reports
• Take minutes at various meetings as required
• Undertake some administration of school accounts, including handling of small amounts of cash and chasing dinner money arrears
• Check and sign in incoming orders
• Administration of school dinner including allergy management, working closely with the kitchen
• Administration of medical conditions
• Administering first aid, and analysing first aid incidents for any patterns
• Keeping up to date club registers, records of trip permission slips, staff training records

Essential Experience / Skills:

• Knowledge of administration and office systems
• Clerical or administrative experience
• Experience of working with Microsoft Office
• Computer literate
• Good interpersonal and communication skills
• Good numeracy and literacy skills
• Judgement skills
• Ability to work to deadlinesLiteracy & numeracy qualification e.g. Level 2 qualification / GCSE C / 4