Administration Assistant

Inspiration Trust Ltd; Great Yarmouth; On-site; GBP 18,000 - 22,000; Full time

Benefits offered by this job

LGPS pension

Health plan

Free parking

CPD and development

Job summary

Great Yarmouth Primary Academy, part of Inspiration Trust, seeks an Administration Assistant to join our friendly team. You will provide high-quality administrative and pastoral support, greet visitors, handle enquiries, and assist with events and attendance tasks to keep the school running smoothly.

We are looking for someone with strong organisational and communication skills, who can work confidently with Office 365 and a range of digital systems in a busy school environment.

Qualifications

• GCSE Maths and English are essential.
• Experience as a receptionist or front of house is desirable.
• General administrative experience in a busy environment is required.
• Proficiency with Office 365 and ICT equipment is expected.
• Ability to work effectively in a fast-paced setting.

Responsibilities

• Greet parents, visitors and stakeholders in a professional manner.
• Respond to phone calls, emails and general enquiries promptly.
• Maintain office supplies and process purchase orders.
• Assist with organising school events such as parents' evenings and open evenings.
• Support attendance, pastoral and administrative processes and financial arrangements for trips and activities.
• Provide reprographics support and cover reception duties as needed.
• Assist with first aid training and participate in the school rota of first aiders.

Skills

GCSE Maths

GCSE English

Reception experience

Office 365

Administrative work

Education

GCSE Maths & English

Tools

Office 365

Reprographics tools

ICT equipment

Job description

Great Yarmouth Primary Academy is seeking to appoint a dedicated Administration Assistant to join our team within our thriving, academic and inclusive school community. The successful candidate will provide high quality administrative and pastoral support, working collaboratively with senior leaders, office staff, teachers, pupils, and parents. This role requires an efficient, professional, and positive approach to ensure the smooth operation of key school functions.

What You'll Be Doing

• Serve as a visible and welcoming member of staff, greeting parents, visitors, and stakeholders in a professional manner.
• Respond promptly and effectively to telephone calls, emails, and general enquiries.
• Maintain office supplies, including the completion of purchase orders where required.
• Assist with the organisation and administration of school events such as parents' evenings and open evenings.
• Support the planning, administrative processes, and financial arrangements related to school trips and afterschool activities.
• Undertake a range of administrative duties to ensure that office functions meet the needs of the school, with particular support to the attendance and pastoral teams.
• Provide assistance with reprographics, reception cover, and breaktime duties as required.
• Undertake first aid training and participate in the school's rota of first aiders.

You will be an individual with strong organisational skills, excellent communication abilities, and a high level of attention to detail. You will demonstrate adaptability, effective problem solving skills, good time management, and confidence in working with a range of digital systems.

Essential

• Good numeracy and literacy skills, including GCSE (or equivalent) in Maths and English.
• Experience working as a receptionist or in a front of house role.
• General administrative experience within a busy environment.
• Confidence in using Office 365, ICT equipment, and reprographics tools.
• Ability to work effectively in a fast paced setting.

Desirable

• Basic knowledge of first aid.
• Prior experience of working in a school or with young people.
• Experience of financial administration, including purchase orders and invoicing.
• Knowledge of safeguarding procedures and expectations within an educational setting.

Great Yarmouth Primary Academy is an Ofsted Good school located in the heart of Great Yarmouth. Proud to serve a highly diverse community, the school is committed to raising educational standards and supporting children to develop both academically and socially. Our knowledge-rich curriculum is delivered by a passionate team with a strong understanding of pedagogy, with English and Maths at the core of our learning. In addition to the core curriculum, the school offers a broad and engaging wider curriculum that equips children with the knowledge, skills, and cultural capital to succeed throughout their school career and beyond. This helps foster lifelong passions and enthusiasm, supporting both education and wellbeing. The academy has also established the foundations of a community hub, providing support and opportunities for children from birth to 11 years, as well as for parents, enabling strong relationships with educational professionals. We are part of the Inspiration Trust; a thriving family of schools across Norfolk and North Suffolk, recognised nationally for pupil progress and excellence in teaching and leadership. We believe every young person deserves the best education, regardless of background. Inspiration Trust specialises in transforming schools in disadvantaged areas and taking academies from failing to outstanding. The Trust offers extensive networks and opportunities to collaborate with a diverse range of schools and partners. We are committed to delivering outstanding professional and learning opportunities for all staff, supported by a rich programme of continuing professional development led by some of the country's leading educational thinkers and practitioners. Great Yarmouth Primary Academy was last inspected by Ofsted in June 2021, with the report rating the school as Good. The report praises the academy, stating that "pupils at Great Yarmouth Primary Academy are polite, respectful and proud to come to school" and that "pupils spoken to feel safe in school".

Generous annual leave, and access to the Local Government Pension Scheme (LGPS) with excellent employer contributions - Health Plan and Employee Assistance Programme, including 24/ 7 virtual GP access, mental health support and claim-back options for healthcare costs

• - Cycle-to-work scheme, retail and theatre discounts (including discounted shopping vouchers, dentist and gym memberships), and salary sacrifice options (including home technology).
• - Free parking at most sites - Personalised CPD and development programmes - A structured and specific induction programme.