Team & Office Assistant

KMK Recruitment; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

KMK Recruitment is seeking an Office Manager & Team Assistant for a boutique finance business in Mayfair, London. This full-time role is based in the office five days a week and involves being the go-to person, ensuring a seamless and welcoming workplace.

Reporting to the Head of HR, you will support operations, office management, and provide hands-on admin across the business, including travel and diary management.

Qualifications

• 2+ years in an office support, administration or team assistant role.
• Immaculate presentation and strong attention to detail.

Responsibilities

• Maintaining high standards of aesthetics, cleanliness, and organisation.
• Managing stock, supplies, refreshments, and budget-conscious replenishment.
• Welcoming guests and coordinating couriers, deliveries, taxis, and post.
• Assisting with office projects, events, desk planning, AV checks and more.
• Supporting new joiner set-up and access requirements.
• HR admin support including diaries, records, and review processes.
• Research tasks and ad-hoc projects.

Skills

2+ years experience

Organised

Calm under pressure

Proactive mindset

Job description

Office Manager & Team Assistant – Mayfair, London

Full-time | 5 days in the office

An exceptional opportunity has arisen for a polished, proactive Office & Team Assistant to join a boutique finance business, based in the heart of Mayfair. This role is perfect for someone who thrives in a fast-paced environment, loves being the go‑to person, and takes genuine pride in creating a seamless, welcoming workplace.

Reporting into the Head of HR, you’ll become an integral part of the team—supporting operations, office management, and providing hands‑on admin support across the business, to include global travel and diary management.

The Role

Office Management

You’ll be the face and heartbeat of the office—ensuring the space runs smoothly, looks immaculate, and supports a professional working environment. Responsibilities include:

• Maintaining high standards of aesthetics, cleanliness, and organisation
• Managing stock, supplies, refreshments, and budget-conscious replenishment
• Welcoming guests and coordinating couriers, deliveries, taxis, and post
• Assisting with office projects, company events, desk planning, AV checks and more
• Supporting new joiner set-up and access requirements
• Working closely with the EA on health & safety compliance

Administrative & Coordination Support

A varied and busy support remit, including:

• General correspondence, printing, scanning & document preparation
• Supporting expenses and basic travel coordinationli>
• HR admin support including diaries, records, and review processes
• Research tasks and ad-hoc projects
• Occasional business and personal errands

We’re looking for someone with:

• 2+ years’ experience in an office support, administration or team assistant role
• Strong ability to work under pressure and juggle shifting priorities
• Immaculate presentation, detail‑orientation and a proactive mindset

You will excel in this role if you are:

• Warm, professional and a natural team booster
• Highly organised with strong follow‑through and ownership
• Calm under pressure and solutions‑driven
• Reliable, punctual, and committed to supporting a busy team
• Able to work autonomously while knowing when to ask the right questions

Interested?

If you're looking for a polished office role in a prestigious Mayfair environment—and you love being the person who “makes things happen”—this is a fantastic opportunity to join a supportive, dynamic team.