Administration Assistant

Your Recruiters Limited; Banbury; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

23 days holiday + bank holidays

Company pension

Death in service cover

Cycle to work scheme

Company events & team initiatives

Supportive & inclusive environment

Job summary

Your Recruiters Limited is hiring an Administrative Assistant in Banbury, Oxfordshire, to support day-to-day operations in a busy materials testing laboratory. You will work across customer enquiries, invoicing, purchasing, deliveries and dispatch, coordinating with customers, suppliers and internal teams.

The role requires strong organisation, initiative and reliable performance; you’ll manage changing priorities and ensure tasks are completed accurately and on time.

Qualifications

• Organised and efficient with ability to manage priorities.
• Proactive—takes initiative and follows tasks through to completion.
• Detail focused with accuracy in data entry and admin processes.
• Confident communicator with customers, colleagues and suppliers.
• Adaptable to changing priorities and workloads.
• Reliable and consistent, someone the team can depend on.
• Experience within administration, office support or coordination.
• Proficient with Microsoft Office and computer-based systems.
• Able to work independently and know when to seek support.

Responsibilities

• Receive and check deliveries, book goods into the system.
• Liaise with internal teams to route goods and information.
• Keep customers updated on progress of work.
• Prepare and issue customer invoices with accuracy.
• Raise purchase orders and process supplier invoices.
• Coordinate dispatch and courier arrangements.

Skills

Organised & efficient

Proactive

Detail focused

Confident communicator

Adaptable

Reliable & consistent

Administration experience

Microsoft Office

Independent worker

Tools

Microsoft Office

Job description

Administrative Assistant Banbury, Oxfordshire

Salary: £27,600 per annum
Hours: Monday to Friday 8:30am 5:00pm
Contract: Full Time Permanent

Are you organised, proactive and the person everyone relies on to keep things running smoothly?

We’re looking for someone who takes ownership, stays on top of the details and doesn’t need chasing to get things done.

This is an opportunity to join an established specialist materials testing business in Banbury, working in a busy technical environment where good communication, accuracy and organisation genuinely make a difference.

If you enjoy variety, solving problems and being the person who keeps everything moving behind the scenes, this could be the role for you.

The Role

We’re recruiting an Administrative Assistant to support the day to day operations of a specialist materials testing laboratory.

You’ll work closely with customers, suppliers, couriers and internal teams, supporting everything from customer enquiries and invoicing to purchasing, deliveries and dispatch.

It’s a varied position where priorities can change throughout the day, so you’ll need to be comfortable managing your workload, using your initiative and following tasks through to completion.

What You’ll Be Doing

• Receiving incoming deliveries, checking documentation and accurately booking goods onto the company system
• Liaising with internal teams to ensure goods and information reach the correct departments
• Keeping customers updated on the progress of their work
• Preparing and issuing customer invoices, ensuring information is accurate
• Raising purchase orders and processing supplier invoices
• Coordinating dispatch arrangements, including courier bookings and relevant paperwork
• Welcoming visitors and managing reception duties
• Maintaining accurate records and updating internal systems
• Following up outstanding actions to keep work progressing efficiently
• Supporting the wider team with general administrative duties

What We’re Looking For

• Organised and efficient - able to manage competing priorities without losing track of important details
• Proactive - takes initiative and follows things through rather than waiting to be asked
• Detail focused - accurate with data entry, documentation and administrative processes
• Confident communicator - comfortable speaking with customers, colleagues and suppliers
• Adaptable - able to remain focused when priorities or workloads change
• Reliable and consistent - someone the wider team can depend on
• Previous experience within administration, office support or coordination
• Confident using Microsoft Office and computer based systems
• Comfortable working independently and knowing when to ask for support

Previous experience within engineering, manufacturing or a technical environment would be advantageous, but isn’t essential.

Experience with purchasing, invoicing, goods receipt or dispatch administration would also be beneficial.

The Environment

You’ll be joining an established materials testing company supporting industries including aerospace, energy and engineering.

The business operates in a professional, technical environment where accuracy, teamwork and reliability are essential.

You’ll work alongside experienced colleagues across different departments, playing an important role in keeping customer work and daily operations running efficiently.

It’s an opportunity to become a valued part of a specialist business, rather than simply another person processing paperwork.

Salary & Benefits

• £27,600 starting salary
• Full time, permanent employment
• Monday to Friday, 8:30am 5:00pm
• 23 days holiday plus bank holidays, increasing with service
• Company pension and death in service cover
• Cycle to work scheme
• Company events and team initiatives
• Supportive and inclusive working environment

Your Recruiters Limited are an equal opportunity employer, celebrating diversity and committed to creating an inclusive environment for all employees. All applicants will receive a response, with detailed feedback provided to those unsuccessful at the interview stage