Business Support Assistant

Allen Associates (Oxford) Ltd; Abingdon; On-site; GBP 20,000 - 22,000; Full time

Job summary

Allen Associates (Oxford) Ltd seeks a Temporary Business Support Assistant to help streamline daily office operations across sites in Abingdon. The role is full-time, 40 hours weekly, with an immediate start and weekly PAYE payments.

Responsibilities include coordinating schedules, managing administration, and supporting events and facilities. The position offers a dynamic, venture-focused environment and opportunities for permanent progression.

Qualifications

• Proven experience in office coordination, administration, or facilities management.
• Excellent written and verbal communication skills.
• Strong organisational and multitasking abilities, with keen attention to detail.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Familiarity with office management systems or platforms such as Confluence is desirable.
• Valid driver's licence and access to own vehicle are essential for this role.

Responsibilities

• Liaising with Office Managers to coordinate daily office operations across multiple sites.
• Organising visitor schedules, meeting rooms, catering, parking, and transport arrangements.
• Reporting and following up on maintenance, security, and equipment issues, liaising with external providers.
• Supporting the planning and delivery of company-wide events, training sessions and knowledge-sharing activities.
• Managing general administrative tasks including post, couriers, printing, stationery, and office stock management.
• Maintaining office procedures and documentation on internal platforms and supporting ad hoc projects such as office set-ups.
• Ensuring the office environment remains clean, tidy, and well-stocked through coordination with service providers.

Skills

Communication

Organization

Multitasking

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Confluence

Job description

Are you highly organised, proactive, and looking for a role supporting office operations in a fast-paced environment? This is a fantastic opportunity to contribut by helping to streamline daily business functions and support key activities.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary Business Support Assistant Responsibilities

This position will involve, but will not be limited to:

• Liaising with Office Managers to coordinate daily office operations across multiple sites.
• Organising visitor schedules, meeting rooms, catering, parking, and transport arrangements.
• Reporting and following up on maintenance, security, and equipment issues, liaising with external providers.
• Supporting the planning and delivery of company-wide events, training sessions and knowledge-sharing activities.
• Managing general administrative tasks including post, couriers, printing, stationery, and office stock management.
• Maintaining office procedures and documentation on internal platforms and supporting ad hoc projects such as office set-ups.
• Ensuring the office environment remains clean, tidy, and well-stocked through coordination with service providers.

Temporary Business Support Assistant Rewards

• £14.42-£15.87 per hour, plus holiday pay, paid weekly via PAYE.
• Full-time, 40 hours per week, Monday to Friday, 9am to 5:30pm, with a 30-minute lunch break.
• Immediate start with potential to become permanent for the right candidate.
• Opportunity to work in a dynamic, venture-funded environment focused on advanced manufacturing innovations.
• Supportive, collaborative team environment with ongoing professional development opportunities.

The Company

Our client is foster a culture of innovation and collaboration in a fast-paced environment focused on solving complex engineering challenges. This is a forward-thinking organisation committed to supporting technological advancement in high-energy sectors.

Temporary Business Support Assistant Experience Essentials

• Proven experience in office coordination, administration, or facilities management.
• Excellent written and verbal communication skills.
• Strong organisational and multitasking abilities, with keen attention to detail.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Familiarity with office management systems or platforms such as Confluence is desirable.
• Valid driver's licence and access to own vehicle are essential for this role.

Location

Based primarily in Abingdon, the role involves some travel to other sites within Oxfordshire. Reliable transport is required to support a fully office-based role.