Administration - 2 Month Temporary Contract

Office Angels; Poole; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Weekly Pay

28 Days Annual Leave

Dedicated consultant

First look at permanent roles

Eyecare vouchers

Temp of the Month

Job summary

Office Angels is seeking an Administrator in Poole on a temporary contract. The role focuses on reviewing physical files, auditing contents, and creating a new electronic database from thousands of records.

You will work with Excel to input data, check against cover sheets, and ensure accurate filing throughout the project. The project moves from alphabetical to numerical case references, requiring precision and strong organisational skills.

Qualifications

• Previous administration, data entry, or filing experience.
• Excellent attention to detail and methodical working style.
• Strong organisational skills and reliability.
• Ability to manage large volumes of paperwork accurately.

Responsibilities

• Review physical files and audit contents.
• Input file information into Excel accurately.
• Check documents against cover sheets and checklists.
• Identify missing documentation.
• Escalate discrepancies to the project team.
• Relabel and reorganise files into a numeric system.
• Assist in creating a searchable electronic database.
• Collaborate with the project team to meet deadlines.

Skills

Administration

Data entry

Filing

Microsoft Excel

Attention to detail

Teamwork

Tools

Microsoft Excel

Job description

Administrator

Poole | Temporary Contract | Immediate Start Available

Are you highly organised, detail-oriented, and enjoy working with records and data? We are recruiting on behalf of a well-established legal organisation in Ashley Cross for a team of Administrators to support an exciting project to modernise and digitise their filing systems.

This is a fantastic opportunity to join a supportive team and play a key role in creating a brand-new electronic database from thousands of physical files. If you enjoy methodical work, have strong Excel skills, and take pride in accuracy, we'd love to hear from you.

The Role

Working as part of a team, you will be responsible for reviewing physical legal files, auditing their contents, and creating a comprehensive electronic record system from scratch. You'll spend much of your day working with filing cabinets, retrieving files, checking documents against file cover sheets, and accurately recording information into Excel.

As part of the project, the filing system is being transformed from an alphabetical structure to a numerical case reference system, making accuracy and attention to detail essential.

Key Responsibilities

• Reviewing and auditing physical legal files.
• Inputting file information accurately into Excel.
• Checking documents against file checklists and cover sheets.
• Identifying and recording missing documentation.
• Escalating discrepancies and file issues where required.
• Relabelling and reorganising files into a new numerical filing system.
• Supporting the creation of a searchable electronic database.
• Working collaboratively with the wider project team to ensure deadlines are met.

What We're Looking For

• Previous administration, data entry, filing, or document management experience.
• Excellent attention to detail and a methodical approach to work.
• Confident using Microsoft Excel.
• Strong organisational skills.
• Ability to manage large volumes of paperwork accurately.
• Reliable, professional, and able to work as part of a team.Experience within a legal, compliance, or records management environment would be advantageous but is not essential.

What's On Offer?

Immediate start available (ideally 16th October, potentially 19th October).

Monday to Friday, 9:00am to 5:00pm.

Parking available.

Potential overtime opportunities.

Supportive team environment with ongoing guidance.

Initial contract running until mid-December, with potential extension into 2027

Benefits of becoming an Office Angels Temp:

• Weekly Pay
• Up to 28 days annual leave
• Dedicated consultant to support your job search
• First opportunity to see permanent positions
• Access to free eyecare vouchers
• Temp of the Month awards
• Access to Boost, for online discounts
• Timesheets can be completed on mobile devices
• Discount schemes
• Access to Well-being platforms
• FREE access to online LinkedIn Learning courses

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.