Office Administrator

Office Angels; Liverpool City Region; On-site; GBP 18,000 - 21,000; Full time

Job summary

Office Angels is seeking an Office Administrator for a Speke-based document digitisation and records management project. This temporary role supports scanning, filing, GDPR compliance, and admin duties while maintaining accurate logs and Excel records.

The ideal candidate will be highly organised with strong attention to detail and the ability to process a large volume of paperwork efficiently, supporting the wider administration team during the assignment.

Qualifications

• Strong administrative skills and high attention to detail.
• Experience with document digitisation and records management preferred.
• Ability to manage high volumes of paperwork accurately.

Responsibilities

• Sort and review boxes of tenancy agreements and related documentation.
• Scan physical documents into the document management system.
• Rename electronic files in line with naming conventions.
• Upload and organise documents within internal databases and filing systems.
• Ensure scanned documents are allocated to the correct departments or external contacts.
• Maintain accurate records of completed work and document status updates.
• Update and manage Excel spreadsheets and tracking logs.
• Identify and resolve filing discrepancies or missing documentation.
• Ensure GDPR compliance in handling records.
• Provide support to the wider administration team with general office duties.

Skills

Attention to detail

Administrative skills

Tools

Excel

Job description

Office Administrator

Our client, a prominent organisation in the housing sector, is seeking a highly organised and detail-oriented Office Administrator to support an exciting document digitisation and records management project. This temporary role, based in Speke, Liverpool, offers a fantastic opportunity for individuals with strong administrative skills and a knack for managing paperwork efficiently.

Contract Details:

• Contract Type: Temporary
• Start Date: 14th September 2026
• End Date: 2nd October 2026
• Contract Length: 3 weeks (could be extended)

Key Responsibilities:

• Sort and review boxes of historical tenancy agreements and related documentation.
• Scan physical documents into the company's document management system.
• Accurately rename electronic files in accordance with company naming conventions.
• Upload and organise documents within internal databases and filing systems.
• Ensure scanned documents are allocated to the correct internal departments or external contacts.
• Maintain accurate records of completed work and document status updates.
• Update and manage Excel spreadsheets and tracking logs.
• Identify and resolve filing discrepancies or missing documentation.
• Ensure all records are handled confidentially and comply with GDPR requirements.
• Provide support to the wider administration team with general office duties as needed.

Ideal Candidate:
The successful candidate will possess excellent attention to detail and the ability to manage large volumes of paperwork accurately. A proactive approach and strong administrative skills are essential for this role.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.