Admin Support Assistant (Occupational Health & Safety)

East Riding of Yorkshire Council; Beverley; Hybrid; GBP 21,000 - 32,000; Full time

Job summary

East Riding of Yorkshire Council is seeking an organised Occupational Health & Safety Administration Support Assistant to join the team on a 12-month fixed-term basis. The role focuses on reviewing and securely digitising a large volume of Occupational Health records while ensuring GDPR compliance and information governance.

You will also provide general administrative support, maintaining records and databases, and assisting with inspections and training.

Qualifications

• Strong administrative and organisational skills with excellent attention to detail.
• Ability to handle sensitive information and follow GDPR/retention rules.
• Experience of administrative work in a busy environment is essential.
• Understanding of data protection, records management or Occupational Health & Safety would be desirable.

Responsibilities

• Review and securely digitise a large volume of Occupational Health records.
• Identify contents of records and apply GDPR, information governance and retention requirements.
• Provide wider administrative support: maintaining records/databases, coordinating inspections, audits and training, and preparing correspondence/reports.

Skills

Administrative skills

Organisational skills

Attention to detail

Communication skills

IT literacy

Tools

Microsoft Office Suite

Job description

The job itself

We are seeking a motivated and well-organised Occupational Health & Safety Administration Support Assistant to join our Occupational Health & Safety Team on a 12-month fixed-term basis.

The main purpose of the role is to review and securely digitise a large volume of Occupational Health records. These files may contain sensitive personal and medical information, so you will need to identify what each record contains and take the appropriate action in line with GDPR, information governance and retention requirements.

This substantial, time-limited project requires careful and methodical work, sound judgement and a consistent approach. Accuracy, confidentiality and the ability to follow clear processes are essential.

You will also provide wider administrative support to the team, including maintaining records and databases, coordinating inspections, audits and training, preparing correspondence and reports, and assisting with other tasks as required.

You will have strong administrative and organisational skills, excellent attention to detail and the ability to handle sensitive information appropriately. You must be confident using IT systems and Microsoft Office applications, communicate effectively and work well with colleagues and stakeholders.

Experience of administrative work in a busy environment is essential. An understanding of data protection, records management or Occupational Health and Safety would be desirable, although support will be provided to develop your knowledge.

Why join us?

You will join a supportive specialist team and contribute to an important project that strengthens data protection, employee wellbeing and good governance across the Council.