OH Admin

Manpower (United Kingdom); Folkestone and Hythe District; Presencial; GBP 17.000 - 24.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Immediate start available

Experience in Occupational Health

Supportive team environment

Descripción de la vacante

Manpower (United Kingdom) in Folkestone is seeking an experienced Occupational Health Administrator for an 8-week temporary assignment. The role supports clinicians, managers and employees by coordinating appointments, managing records and handling confidential administrative tasks within the Occupational Health team.

You will input data into the OH eOPAS system, manage diaries, answer enquiries, and ensure confidentiality while delivering efficient administrative service.

Formación

• Administration experience in Occupational Health, healthcare, HR, or similar.
• Excellent communication and telephone skills.
• Strong organisational and time management.
• Ability to prioritise workloads and adapt to changing demands.
• Attention to detail and accuracy.
• Ability to work independently and use initiative.
• Experience building relationships with employees and managers.
• Confidential and trustworthy approach.
• Remain calm in a busy environment.

Responsabilidades

• Provide reception and administrative support for OH appointments.
• Manage incoming calls and OH enquiries.
• Input and maintain OH records in the OH eOPAS system.
• Support clinicians' diaries and scheduling of clinics, meetings, training, and appointments.
• Act as a key user of the OH eOPAS system and book medical assessments.
• Coordinate periodic medical appointments with managers and planners to ensure compliance with company medical standards.
• Assist OH Assistant and Senior Nurse in triaging referrals.
• Coordinate pre-employment medical assessments in line with company standards.
• Maintain confidential OH documentation.
• Support management with scheduling and general administrative activities.

Conocimientos

Administration experience

Organisational skills

Time management

Attention to detail

Communication skills

Confidentiality

Independent working

Relationship building

Professional telephone manner

Calm under pressure

Herramientas

OH eOPAS system

Descripción del empleo

Location: Folkestone

Contract: Temporary (8 Weeks)

Pay Rate: £14.87 per hour

Hours: Weeks 1-4: 37.5 hours per week, Monday to Friday

Hours: Weeks 5-8: 15 hours per week, Monday to Friday (2 full days)

The Role

We are seeking a professional and organised Occupational Health Administrator to join our Occupational Health team on a temporary basis. This is a varied administrative position supporting clinicians, managers, and employees while ensuring Occupational Health processes are delivered efficiently and confidentially. The successful candidate will be responsible for coordinating appointments, managing Occupational Health records, supporting clinical administration, and acting as a key user of the OH eOPAS system.

Key Responsibilities

• Provide reception and administrative support, including meeting employees attending Occupational Health appointments.
• Manage incoming telephone calls and Occupational Health enquiries professionally.
• Accurately input and maintain records within the OH eOPAS system.
• Support the management of clinician diaries, ensuring adequate scheduling of clinics, meetings, training sessions, and appointments.
• Act as a key user of the OHeOPAS system, including: Booking periodic medical assessments. Promoting completed medical questionnaires. Managing and booking management referrals. Providing support to team members and reporting system issues to the provider.
• Coordinate periodic medical appointments with managers and planners to ensure employees remain compliant with Company Medical Standards.
• Support the Occupational Health Assistant and Senior Nurse in the triaging of referrals.
• Coordinate pre-employment medical assessments in line with company medical standards.
• Support the clinical team with the accurate recording and maintenance of Occupational Health documentation.
• Assist management with planning, scheduling, and general administrative activities.
• Ensure all records are maintained accurately and confidentially at all times.

About You

• Previous administration experience, ideally within Occupational Health, healthcare, HR, or a similar environment.
• Excellent communication skills with a professional and confident telephone manner.
• Strong organisational and time management skills.
• The ability to prioritise workloads and adapt to changing demands at short notice.
• Exceptional attention to detail and commitment to accuracy.
• The ability to work independently and use initiative.
• Experience building effective working relationships with employees and managers at all levels.
• A professional, trustworthy, and confidential approach.
• The ability to remain calm and productive within a busy and fast-paced environment.

What We Offer

• £14.87 per hour
• Monday to Friday working pattern
• Opportunity to gain experience within a busy Occupational Health function
• Supportive team environment
• Immediate start available

If you are an experienced administrator who thrives in a fast-paced environment and can maintain the highest levels of confidentiality and professionalism, we'd love to hear from you.