Health and Safety Facilities Assistant

Oscar Underhill Recruitment Solutions Ltd; West Midlands; On-site; GBP 19,000 - 24,000; Full time

Job summary

Oscar Underhill Recruitment Solutions Ltd is recruiting a Health, Safety and Facilities Assistant to cover temporary sickness at our Head Office in Digbeth, Birmingham. The role focuses on practical and administrative support across health and safety, facilities management and property compliance.

Based at the Head Office, you will maintain compliance records, coordinate maintenance and contractors, and support fire-safety documentation and incident records.

Qualifications

• Previous experience within facilities, estates, maintenance, compliance or health and safety administration.
• Experience maintaining compliance records, certificates, inspection records or action trackers.
• Experience coordinating contractors, repairs, servicing or planned and reactive maintenance.
• An understanding of workplace inspections, hazard reporting and escalation procedures.
• Knowledge of fire safety, COSHH and general workplace health and safety requirements.
• Experience identifying and recording building defects or maintenance issues.
• The ability to monitor outstanding actions and follow them through to completion.
• Strong administration, organisation and record-keeping skills.
• Good IT skills, including Microsoft Word, Excel, Outlook and electronic record-management systems.
• Strong communication skills and a professional, customer-focused approach.
• The ability to communicate appropriately within an organisation supporting vulnerable young people

Responsibilities

• Support routine workplace, facilities and health and safety inspections.
• Identify, record and elevate hazards, building defects and maintenance requirements.
• Maintain accurate fire-safety, statutory-compliance and facilities records.
• Monitor actions arising from inspections, audits and Fire Risk Assessments through to completion.
• Coordinate planned and reactive maintenance, contractors, servicing and repairs.
• Assist with risk assessments, COSHH records and accident or incident documentation.
• Maintain electronic compliance systems, reports, spreadsheets and action trackers.
• Monitor PPE, cleaning products and facilities supplies, ensuring safe storage where required.
• Process and track invoices, purchase orders, work orders and contractor costs, supporting budget monitoring and accurate financial reporting.

Skills

Facilities admin

Health safety admin

Record keeping

Contractor coordination

MS Office

Tools

MS Excel

Word

Outlook

Job description

Health, Safety and Facilities Assistant

Location: Digbeth, Birmingham
Temp Salary: £13.50 PAYE or £17.40 umbrella
Contract: Temporary sickness cover initially two months, with the possibility of extension
Hours: 37.5 hours per week, Monday to Friday, 9am 5pm
Working arrangement: Fully site-based at Head Office

The Role

We are recruiting for a Health, Safety and Facilities Assistant to provide temporary sickness cover for an established homelessness charity and supported-housing provider.

Based at the organisation s Head Office in Digbeth, you will provide practical and administrative support across health and safety, facilities management and property compliance.

You will help maintain accurate compliance records, coordinate maintenance and contractors, undertake routine workplace checks and monitor identified actions through to completion. You will also support fire-safety documentation, incident records, facilities supplies and the day-to-day administration of the Health, Safety and Facilities function.

This is a varied role requiring strong organisation, accurate record keeping and the confidence to identify and escalat safety or maintenance concerns appropriately.

Key Responsibilities

• Support routine workplace, facilities and health and safety inspections.
• Identify, record and elevate hazards, building defects and maintenance requirements.
• Maintain accurate fire-safety, statutory-compliance and facilities records.
• Monitor actions arising from inspections, audits and Fire Risk Assessments through to completion.
• Coordinate planned and reactive maintenance, contractors, servicing and repairs.
• Assist with risk assessments, COSHH records and accident or incident documentation.
• Maintain electronic compliance systems, reports, spreadsheets and action trackers.
• Monitor PPE, cleaning products and facilities supplies, ensuring safe storage where required.
• Process and track invoices, purchase orders, work orders and contractor costs, supporting budget monitoring and accurate financial reporting.

About You

We are looking for an organised and proactive candidate with experience supporting health and safety, facilities management, estates, maintenance or property compliance.

You should have:

• Previous experience within facilities, estates, maintenance, compliance or health and safety administration.
• Experience maintaining compliance records, certificates, inspection records or action trackers.
• Experience coordinating contractors, repairs, servicing or planned and reactive maintenance.
• An understanding of workplace inspections, hazard reporting and escalation procedures.
• Knowledge of fire safety, COSHH and general workplace health and safety requirements.
• Experience identifying and recording building defects or maintenance issues.
• The ability to monitor outstanding actions and follow them through to completion.
• Strong administration, organisation and record-keeping skills.
• Good IT skills, including Microsoft Word, Excel, Outlook and electronic record-management systems.
• Strong communication skills and a professional, customer-focused approach.
• The ability to communicate appropriately within an organisation supporting vulnerable young people

Candidates will be required to satisfy the appropriate Enhanced DBS requirements for the position.

Desirable Experience

It would be beneficial if you have:

• An IOSH, NEBOSH, IWFM or other relevant health and safety or facilities-management qualification.
• Experience within social housing, supported housing, charities, healthcare, education or residential services.
• Experience supporting fire-alarm checks, fire drills, emergency-lighting checks or Fire Risk Assessment actions.
• Experience assisting with workplace or COSHH risk assessments.
• Experience supporting accident and incident reporting.
• Experience reviewing or maintaining contractor RAMS and compliance documentation.
• Awareness of RIDDOR, PUWER, LOLER, ISO 45001 or ISO 14001 principles.
• Experience working in services supporting vulnerable people.

Formal NEBOSH qualifications are not essential where candidates can demonstrate relevant practical facilities, compliance, fire-safety or health and safety administration experience.

Relevant Job Titles and Experience

Health and Safety Assistant H&S Administrator Health and Safety Coordinator Facilities Assistant Facilities Administrator Facilities Coordinator Building Compliance Administrator Compliance Assistant Property Compliance Assistant Property Compliance Coordinator Estates Assistant Estates Administrator Maintenance Administrator Repairs Coordinator Contractor Coordinator Premises Assistant Site Services Assistant Fire Safety Administrator Compliance Officer Supported Housing Social Housing Charity Healthcare Facilities Property Maintenance Statutory Compliance Fire Safety COSHH Risk Assessments Contractor Management RAMS Building Inspections Accident Reporting Compliance Records Planned Maintenance Reactive Repairs