Admin Support

NHS Professionals; Stoke Mandeville; On-site; GBP 8,000 - 10,000; Full time

Benefits offered by this job

Competitive pay rates

24/7 support from NHSP

Multi-locational work across trusts

Shift and timesheet portal access

Job summary

NHS Professionals is seeking a Support Secretary to provide administrative and clerical support to the Pain Management Team at Buckinghamshire Healthcare NHS Trust, based at Stoke Mandeville Hospital. Part-time, 15 hours per week, Mon-Fri with flexible patterns, duration 3 months.

The role involves audio/copy typing of medical correspondence, handling mail, answering calls, and contributing to confidentiality and team support within the Directorate.

Qualifications

• Excellent interpersonal and communication abilities.
• Able to articulate information accurately.
• Strong organisational and keyboard skills.

Responsibilities

• Support the Pain Management Secretary.
• Handle incoming mail and administrative tasks.
• Type medical correspondence accurately (audio/copy typing).
• Answer calls and direct queries.
• Arrange appointments and manage letters.
• Maintain confidentiality and support the team.

Skills

Interpersonal skills

Communication skills

Articulate information

Keyboard skills

Self-motivation

Tools

Microsoft Office

Job description

Job Title: Support Secretary

Trust: Buckinghamshire Healthcare NHS Trust

Location: Stoke Mandeville Hospital HP21 8AL

Hours: 15 hours per week

Working Pattern: Mon-Fri. Flexible in terms of either x2 7.5hr days or 3x 5hr days etc

Duration: 3 Months

MAIN PURPOSE OF THE POST

To provide administrative and clerical support to the Pain Management Team Secretary.

You Ll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation.

Key Duties and Responsibilities

• To support the Pain Management Secretary
• Collect and distribute all incoming mail.
• To provide a support Medical SecretarialAdmin Service within the Directorate. To undertake accurate audio/copy typing (including digital) of medical correspondence and general administration for the Consultants and their Teams. This will include highly sensitive and complex medical terminology with a need for confidentiality.
• In the absence of the Medical Secretary (or as appropriately delegated) to receive and open Consultant/medical staff s mail, to action routine/non-routine and urgent correspondence and drawing the necessary items to the attention of the person concerned.
• Answers calls without delay, informing caller of department/extension and own name and position, establishes identity of caller and reason for call and transfers call to other members of staff as required.
• To exercise initiative in dealing with enquiries from patients/relatives, general practitioners and individual departments both on the telephone and in person.
• Reassuring patients, Carers and relatives, if appropriate, waiting for appointments, test results and commencement of treatment. To take appropriate action where required.
• To act as part of a departmental Team; thus providing secretarial and administrative services as necessary for colleagues in their absence
• Photocopying and filing
• Folding and sending of appointment letters
• Scanning
• Telephoning patients to advise of cancellations, appointments etc.
• To be responsible for any daily housekeeping procedures relating to the running of the secretarial area

You Ll have the following skills/experience:

• Ability to develop
• Demonstration of the ability to motivate self and others
• Be able to articulate information accurately.
• Interpersonal and communication skills
• Ability to resolve conflict/dispute in a non-confrontational manner.
  eg Communicationskills,excellentorganisation skills,keyboard skills, highmotivation, Specialknowledgerequirements System Knowledge:
  Microsoft Office

As a member of NHS Professionals, you have fantastic benefits:

Competitive pay rates- work this week, get paid next week

Essential support when you need it- 24/7 365 days- call us anytime

Multi locational- work across neighbouring Trusts

Manage your shifts and timesheets on the go- access your My Bank shift portal anywhere, anytime online or through your smartphone

Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements

Training and development opportunities- Keep up with the essentials and more

Build holiday allowance for every shift you work- your work life balance is important to us

Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.