Admin Support

BUCKINGHAMSHIRE HEALTHCARE NHS TRUST; Aylesbury; On-site; GBP 15,000 - 18,000; Part time

Benefits offered by this job

Competitive pay rates

24/7 support

Multi locational work

Bank shift portal

Varied working options

Stakeholder pension scheme

Job summary

Buckinghamshire Healthcare NHS Trust is seeking a Support Secretary to join the Pain Management Team at Stoke Mandeville Hospital (HP21 8AL). This 15 hour/week role offers flexible patterns such as 2×7.5 hour days or 3×5 hour days, for a fixed 3-month duration.

You will provide essential administrative and clerical support, including mail handling, typing, phone liaison, appointment letters, and general secretarial duties, while upholding confidentiality and NHS standards.

Qualifications

• Ability to develop
• Demonstration of the ability to motivate self and others.
• Be able to articulate information accurately.
• Interpersonal and communication skills.
• Ability to resolve conflict/dispute in a non-confrontational manner.
• Communicationskills, excellent organisation skills, keyboard skills, high motivation, Specialknowledgerequirements.
• System Knowledge: Microsoft Office.

Responsibilities

• Collect and distribute all incoming mail.
• Provide a support Medical SecretarialAdmin Service within the Directorate.
• Undertake accurate audio/copy typing (including digital) of medical correspondence and general administration for the Consultants and their Teams.
• Receive and open Consultant/medical staff's mail and action routine/non-routine correspondence.
• Answer calls, transfer to staff as required.
• Deal with enquiries from patients/relatives and other departments, arranging appointments and tests.
• Act as part of a departmental Team and provide secretarial/administrative services.
• Photocopying and filing and sending appointment letters.
• Scanning and telephoning patients about cancellations/appointments.
• Responsible for daily housekeeping procedures of the secretarial area.

Skills

Interpersonal skills

Communication skills

Organisation skills

Keyboard skills

Microsoft Office

Tools

Audio typing

Copy typing

Job description

Job Title: Support Secretary – Trust: Buckinghamshire Healthcare NHS Trust – Location: Stoke Mandeville Hospital HP21 8AL – Hours: 15 hours per week – Working Pattern: Mon‑Fri, flexible in terms of either 2 × 7.5hr days or 3 × 5hr days etc – Duration: 3 months

MAIN PURPOSE OF THE POST: To provide administrative and clerical support to the Pain Management Team Secretary. You'll learn the following whilst working at the trust:

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

Key Duties and Responsibilities

• To support the Pain Management Secretary: Collect and distribute all incoming mail.
• To provide a support Medical SecretarialAdmin Service within the Directorate.
• To undertake accurate audio/copy typing (including digital) of medical correspondence and general administration for the Consultants and their Teams. This will include highly sensitive and complex medical terminology with a need for confidentiality.
• In the absence of the Medical Secretary (or as appropriately delegated) to receive and open Consultant/medical staff's mail, to action routine/non-routine and urgent correspondence and drawing the necessary items to the attention of the person concerned.
• Answers calls without delay, informing caller of department/extension and own name and position, establishes identity of caller and reason for call and transfers call to other members of staff as required.
• To exercise initiative in dealing with enquiries from patients/relatives, general practitioners and individual departments both on the telephone and in person. Reassuring patients, Carers and relatives, if appropriate, waiting for appointments, test results and commencement of treatment.
• To take appropriate action where required.
• To act as part of a departmental Team; thus providing secretarial and administrative services as necessary for colleagues in their absence.
• Photocopying and filing.
• Folding and sending of appointment letters.
• Scanning.
• Telephoning patients to advise of cancellations, appointments etc.
• To be responsible for any daily housekeeping procedures relating to the running of the secretarial area.

Required Skills and Experience

• Abilityto develop
• Demonstration of the ability to motivate self and others.
• Be able to articulate information accurately.
• Interpersonal and communication skills.
• Ability to resolve conflict/dispute in a non-confrontational manner.
• Communicationskills, excellent organisation skills, keyboard skills, high motivation, Specialknowledgerequirements.
• System Knowledge: Microsoft Office.

Benefits

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your \"My Bank\" shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

Equal Opportunities Statement

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership.

We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.