Admin Manager - District Nursing and Community Therapy

The Methodist Church in Britain; England; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Annual leave

Pension

Lease car

NHS discount

EAP & MH support

Learning & development

Career progression

Staff accommodation

Job summary

Oxford Health NHS Trust is seeking an Admin Manager to run administrative support for the District Nursing and Community Therapy teams. The role focuses on supervising administrative staff and Admin Leads, organising services across community bases, hospitals, clinics and patients’ homes, and collaborating with operational managers to modernise clinical and administrative processes.

A full valid driving licence and access to a vehicle for work are required.

Qualifications

• NVQ Level 2 in business administration or equivalent experience.
• Proficient in MS Word, Excel, Outlook and Teams.
• Able to manage and prioritise their own workload and the workload of others.
• Organisational skills in managing systems and tracking information.
• Able to liaise with professionals at all levels confidently and effectively.

Responsibilities

• Support the safe and effective management of the District Nursing and Community Therapy teams.
• Oversee and supervise all administrative staff in the locality.
• Lead efficient, flexible administrative support to locality teams.
• Manage the Admin Leads day to day.
• Organise clinical management systems, patient-centred practice, health and safety and administrative processes.
• Work with operational managers, team leads and Admin Leads to develop and improve services.
• Recommend improvements to administrative procedures.
• Ensure EMIS documentation kept by the administration teams is complete.
• Collect, record and audit relevant data and report it to team leads and operational managers on time.
• Train and manage all administrative staff.

Skills

MS Word

Excel

Outlook

Teams

Education

NVQ Level 2 in business administration or equivalent experience

Job description

Oxford Health NHS Trust seeks an Admin Manager to run administrative support for the District Nursing and Community Therapy teams. The post centres on supervising administrative staff and Admin Leads, keeping the service well organised and efficient, and working with operational managers to modernise clinical and administrative processes. It is a step up into leadership, with work spread across community bases, hospitals, clinics and patients' homes. A full valid driving licence and access to a vehicle for work are required.

What the job involves

• Support the safe and effective management of the District Nursing and Community Therapy teams
• Oversee and supervise all administrative staff in the locality
• Lead efficient, flexible administrative support to locality teams
• Manage the Admin Leads day to day
• Organise clinical management systems, patient-centred practice, health and safety and administrative processes
• Work with operational managers, team leads and Admin Leads to develop and improve services
• Recommend improvements to administrative procedures
• Ensure EMIS documentation kept by the administration teams is complete
• Collect, record and audit relevant data and report it to team leads and operational managers on time
• Train and manage all administrative staff

What’s required

Qualifications

• NVQ Level 2 in business administration or equivalent experience

Skills & knowledge

• Proficient in MS Word, Excel, Outlook and Teams
• Able to manage and prioritise their own workload and the workload of others
• Organisational skills in managing systems and tracking information
• Able to liaise with professionals at all levels confidently and effectively

Checks & eligibility

• Full valid driving licence for the role
• Access to a vehicle for work

Nice to have

• Knowledge of EMIS and Health Roster (WFMS)

What’s offered

• 27 days annual leave plus bank holidays, rising to 33 days with continuous service
• Pension scheme
• Lease car scheme
• NHS discount
• Employee Assistance Programme, Mental Health First Aiders and staff networking groups
• Individual and Trust-wide learning and development
• Career progression opportunities
• Staff accommodation (waiting lists may apply)